Senior Analyst

Job Description

Job Description

Description : Provides direct support to the Regional Director, Deputy Regional Director and the management team. Plans and provides analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports agency business / operational process improvements and modernization projects. Assists with the identification of issues, conduct analyses related to such issues, propose solutions and / or assists with selection of corrective actions.

Duties and Responsibilities :

The work involves assisting leadership with law enforcement operational support, business management support, and contract administration support for a plethora of requirements in support of the Protective Security Officer (PSO) Program, such as but not limited to : requirements processing (developing cost estimates, preparing requisitions, communicating with Federal customers), supporting contract monitoring and oversight functions (tracking / compiling : data, performed hours, prohibited items, etc.), assisting with administrative audits, COR Management Tool (CMT) data entry (as required by the position). In performing these work tasks, the employee is expected to exercise knowledge of the Federal Acquisition Regulation.

Additional Duties and Responsibilities :

Front Office Support

• Prepare, review, edit and compose correspondence, internal and external memorandums, meetingminutes,emailsandothercommunicationsinsupportofFrontOfficer
• Providerecommendationsandcorrespondingsupportdocumentationforadministrativeand management process improvements, based on government and industry best practices.
• Collect,assembleandprovidedailyoperationaldataandreportstotheManagement
• TrackandexecuteregionalCorrespondenceAnalystTaskTracker(CATT)system
• Provideoversightandguidanceforemployeeperformanceworkplansandevaluationsusing the USA Performance management system.
• Runreportscompiledataandconductanalysesofthreat,criminalcasesandotheroperational information stored in the Law Enforcement Information Management System (LEIMS).
• Maintainconfidentialityof

PSO Program Support

Coordinateworkactivitiesandprovidesupporttothe regional CORs, PSOO and other Task Managers.

Assistwiththedeterminationofservicerequirementsfromfederalcustomers(new requirements, changes to existing services, etc.).

Preparecostestimatesbasedonrequestedrequirements,newtaskordersandwage

Prepare / submitG514RequisitionsintheFederalFinancialManagementSystem(FFMS) based on the service requirements.

PrepareSecurityWorkAuthorizations(SWAs)basedontheservice

Tracktaskorderexpirationdatesandensuretimelysubmissionofapprovedfundingand exhibits to avoid lapse in service.

Reviewandverifymonthlycontractemployeetimesheetstoensuretimelypaymentto service providers.

Reviewvendortimesheetsforaccuracyandreconcileagainstcontract

Conductinitialreviewofvendorinvoices,documentdiscrepancies,populatetheburnrate spreadsheet and prepare the receiving tickets in

Preparetheinvoicereceiving

TrackcontractPSOtraining,licensingandqualificationrequirementsinthedesignatedIT

AssistCORswithcontractcloseouts

ConductPSOprogramadministrativeauditsandprepareformsforCORs 'review / approval.

CompiledataforPerformanceMonitoringMeeting

Other duties commensurate with the position, as assigned

Operational Support

Track,compile,reportandmaintainrecordsforoperationalrequirements :

Prohibiteditems

PostVisitsandPostInspections

VehicleOperationReportandrelatedrecords

DHSForm3155,IncidentReports

MegaCenterreports

PurchaseCardExpenditures

Supplies

Assistwithofficial

AssistwithTime&Attendance(WebTA).

Prepare / submitpayrollreports,as

TracktrainingforFederalLawEnforcement

Assistswithinformationtechnologyandequipment

General Office Support

ReceiveandReceptionfunctions :

Takecalls,recordandrelay

Greetvisitors,verifyidentificationandcredentials,andmakethe

Prepare,maintainanddistributephonecontact

Receive,processanddistribute

Maintaingeneraloffice

Education and Experience : Bachelor's Degree and ten (10) years' experience.

Qualifications :

S. Citizen.

Possess the ability to communicate effectively in order to develop written reports, provide instructions both internally and externally, and to work effectively and harmoniously with managers and employees at all organizational levels.

Ability to plan and organize work, develop recommendations and refine methods and techniques to be used is needed and / or the ability to quickly grasp the skills is required.

Possess the knowledge and / or ability to review and comprehend specifications and related aspects of contract requirements.

Possess the knowledge and / or ability to gather, assemble, analyze basic facts, draws conclusions and plan or propose viable solutions to issues. Must possess superior knowledge of Microsoft Word, Excel, Access and Power Point (or possess the ability to quickly learn the applications). Use of Excel spreadsheets are central to PSO Program support.

Experience in the field of Federal contracting, Financial & Accounting principles and / or the ability to quickly grasp the functional work requirements.