Administrative Specialist

Benefits :

401(k)

401(k) matching

Paid time off

Profit sharing

About us

Peniche & Associates is a team of experienced professional business consultants, founded by LeeAnn Peniche in 1989. We have worked with Orthodontic practices of all sizes across the United States, helping them increase case acceptance, improve communication techniques, enhance operational efficiency, and create professional marketing campaigns.

Our goal is to give our clients the tools they need to provide an excellent experience for their patients at every visit. We are dedicated to helping orthodontic practices succeed and thrive, and we have a proven track record of delivering results for our clients.

Calling all Administrative Rockstars!

Are you or someone you know passionate about creating magic? Do you have a natural talent for problem-solving and a keen eye for detail? If you're ready to advance in your career and thrive in a dynamic, collaborative setting in the heart of Portland, then we have an exhilarating opportunity just for you!

We're looking for a Full-Time Administrative Specialist to join our dynamic team. This is not a remote position. We want you here with us, embracing our culture, exchanging ideas, and inspiring each other every day!

Job Responsibilities :

• Basic office duties such as proofing, printing, faxing, photocopying
• Answer phones, direct calls, take messages and distribute accordingly with excellent telephone etiquette and amazing customer service
• Assisting President, Portland staff and consultants as requested
• Extensive use of the Microsoft Office Suite, Ortho 2 Edge, Adobe, Google, Gmail and Google Suite among other programs
• Review and creation of reports, contracts, confirmation letters, PowerPoint presentations, emails, etc.
• Document and report to Peniche and Associates management concerning his or her work with clients, and serve as a resource for client questions
• Peniche team meetings and conference calls, in which you will share information, insights, and new approaches developed while working with clients
• Attend and provide support, including logistics, for Lectures, Seminars, Workshops, Study Clubs, Society Meetings and Component Meetings
• Manage projects as assigned to ensure timely completion
• Some travel
• Client support & relations

The Ideal Candidate :

The ideal candidate for an administrative position excels in organization, paying meticulous attention to detail and ensuring accuracy and precision in every task. They possess excellent communication skills, enabling them to effectively convey information and actively listen to others. With strong problem-solving abilities and an analytical mindset, they identify issues, explore solutions, and implement effective strategies. They are adept at utilizing technology and have a solid grasp of relevant software and tools. Additionally, they exhibit strong interpersonal skills, flexibility, and adaptability. They continuously seek opportunities for growth, staying updated with industry trends and advancements, demonstrating their commitment to expanding their knowledge and skills.