Facilities Manager *Revised

The Position

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There is an additional 3.35% Management Differential which is added to the posted salary for this class.

This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 5/29/24, 6/12/24, *6/26/24, *7/10/24 (final)
Under general direction, directs, manages, plans, supervises, and coordinates the administration, maintenance and alteration/improvement activities, and security of a large group of County-owned buildings; and coordinates assigned activities with other divisions, departments, outside agencies, and the general public.

Examples of Knowledge and Abilities

Knowledge of

• Principles and practices of management and organizational theory, including planning, organizational design, business finance, business development, project management, and organizational effectiveness
• Principles and practices of supervision, discipline, leadership, mentoring, and training
• Applicable federal, state, and local laws, codes, and regulations
• Operational characteristics, services, and activities of assigned programs and functions
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment
• English usage, spelling, grammar, and punctuation
• Repair and operation of major types of building equipment including methods, materials, and tools used in the operations, maintenance, and repair of building support systems, buildings, and grounds
• Methods of heating, lighting, and ventilating large buildings
• Practices of the crafts and trades used in building maintenance
• Practices of custodial operations in large office buildings
• Practices of security and alarm operations in public buildings
• Estimation of costs and materials involved in making building alterations
• Principles and techniques of planning building maintenance schedules
• Management and enforcement of conditions of a variety of service contracts
• Building codes, safety orders, and fire codes
• Developments in the field of facility management, including technical advances in overall management of facilities (such as computer assisted facility management and energy efficiencies)

Ability to

• Select, supervise, train, and evaluate a variety of trades/crafts, mechanical, custodial and security personnel, as well as other professional, technical and clerical staff
• Plan, coordinate, assign, and review the work of subordinate staff
• Investigate and resolve disciplinary issues
• Work independently, prioritize work, coordinate activities and meet critical deadlines
• Develop, monitor and interpret budgets and other financial documents
• Plan, manage, and complete complex work assignments
• Develop and maintain cooperative, effective working relationships with others
• Communicate clearly and concisely, both verbally and in writing
• Interpret and apply applicable federal, state, and local laws, codes, and regulations
• Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met
• Influence and persuade others to take a desired action and/or direction
• Interpret and summarize a variety of data and information
• Exercise discretion and maintain confidentiality of information
• Maintain a large group of public buildings and grounds including complex building support systems involving heating ventilation, refrigeration, air conditioning, electrical, elevators, and other mechanical systems
• Manage and coordinate the security and safety of a large group of public buildings and grounds
• Manage and coordinate the cleaning and maintenance of a large group of public buildings and grounds
• Read, interpret, and work from plans, drawings, and specifications.
• Develop and implement operating procedures and reporting standards
• Requisition, store, and issue building supplies
• Keep accurate records and prepare reports
• Read, write, and speak English at a level necessary for satisfactory job performance
• Maintain cooperative relations with building occupants and attend to requests which are beyond the scope of subordinates

Employment Qualifications

Minimum Qualifications

Either: Three years of full-time paid experience supervising staff engaged in the maintenance and repair of commercial buildings including one or more of the following: HVACR systems, carpentry, plumbing, electrical, painting, water treatment, water and steam boiler systems, or fire control systems and equipment. At least two years of this experience must have included the coordination and tracking of preventive maintenance programs.

Or: Three years of full-time, paid supervisory experience over security or custodial service programs for one or more public access buildings or facilities. In order to be qualifying, this experience must have included program level responsibilities such as: supervision of multiple shifts, assistance with budget or staff forecasting/planning, and/or oversight of the operation, care, and replacement recommendations for equipment used.

Note: An Associate’s degree, or the equivalent, in Mechanical-Electrical Technology, or other field closely related to the intent of the class, from an accredited college or trade school, may substitute for one year of the required experience. A Bachelor’s degree, or higher, in Institutional or Facility Management, or other field closely related to the intent of the class, from an accredited college or university may substitute for up to two years of the required experience.

Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please clickhere (Download PDF reader) or speak to someone in our office before the cut-off date listed in this notice.

General Qualifications

Criminal History and Background Checks:
The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.

The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

License Requirement:
A valid California Driver License, Class C or higher, shall be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License, or comply with state and federal requirements for utilization, may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.

Physical Requirements:
Positions in this class require the incumbents to be able to:

• Climb up and down stairs and ladders, bend, reach overhead, walk on uneven surfaces, and use tools common to the trades.
• Work and crawl in small and confined spaces and/or limited access areas.
• Continue to stand or walk up to approximately five (5) hours per day.

Individuals who do not meet these requirements due to disability will be reviewed on a case-by-case basis.

Working Conditions:
Some positions in this class require the incumbent to:

• Occasionally work outside of normal business hours, particularly during emergency situations.
• Work outside in all types of climatic conditions.
• Be exposed to operating machinery, electrical hazards, or chemical hazards.
• Be exposed to rodents or insects.

Probationary Period

The probationary period for this classification is twelve (12) months.