Assistant Project Coordinator

TITLE : Assistant Project Coordinator

REPORTS TO : Project Coordinator Manager

JOB DUTIES / GENERAL REQUIREMENTS :

The Assistant Project Coordinator will report directly to the Project Coordinator Manager. This position is responsible for assisting the Project Coordinator Manager and Project Coordinators in the day-to-day operations of completing a successful project. Assistant Project Coordinators must be self-motivated, punctual, and professional in appearance with excellent written and verbal communication skills.

Follow the procedures set forth in the Project Coordinator Standard Operating Procedures.

Assist in ensuring that job processes are followed in accordance with company policies. Assist in ensuring company contractual standards are met prior to commencing work.

Assist in updating Division and project documentation to ensure up-to-date communication between office and field.

Assist in entering project budgets. Assist Project Coordinators by building purchase orders and receipts for invoices, saving documents within the project files. Assist with field call in purchase orders, following through to process completion.

Assist Project Coordinators by posting vendor / subcontractor invoices to purchase orders, initiating the invoice approval process. Assist in ensuring project billings are occurring per contractual documents.

Assist in requesting, coordinating, logging and tracking Company, vendor and subcontractor pre-lien notices.

Assists in obtaining and compiling As-Builts, Start-Up Reports, O & M’s, Warranties, Owner Training and Closeout Packages.

Excellent written and verbal communication skills.

Must be self-motivated and punctual.

Must be able to multi-task and have excellent follow up skills both internally and externally.

Must have proficient computer skills

Must be professional in appearance and speech.

Perform other duties as directed and deemed necessary.

This is a Safety Sensitive Position!