Talent.com
Controller - Commercial Construction
Controller - Commercial ConstructionInterior Specialties • Stuart, FL, US
[error_messages.no_longer_accepting]
Controller - Commercial Construction

Controller - Commercial Construction

Interior Specialties • Stuart, FL, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Controller

Reports to : President and CEO

Positions reporting to this role : Staff Accountant, Project Accountant

Description :

The controller position is responsible for the accounting operations of the company, including the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk. This role involves enhancing the accuracy of the company's reported financial results and ensuring that reported results comply with generally accepted accounting principles. This role also includes responsibilities associated with payroll, human resources, benefits, and asset management.

Job Functions and Duties

HR : Staffing / Payroll / Benefits

  • Process payroll bi-weekly.
  • Administer and maintain 401K program.
  • Submit payroll tax reports / payments (bi-weekly, quarterly, annually).
  • Process new hire paperwork, complete E-Verify, and set up digital / physical file + email, ComputerEase, and FieldEase accounts.
  • Benefits admin & enrollment (Health & dental insurance, supplemental insurance, Section 125 maintenance)
  • Upkeep employee maintenance in ComputerEase (hire / fire dates, pay rate, W-4, fringes, PTO, 401K, contact information, etc.).
  • Ensure employees are informed of benefits or 401K plan info / updates.
  • Track paid time off (PTO) requests and approvals and add to the SharePoint calendar.
  • Post employee expense reports.
  • Track employee referral bonus payouts.
  • Calculate quarterly estimator and PM bonuses.

Finance procedures

  • Reconcile credit cards and bank accounts monthly and ensure any issues from prior month have been corrected by Staff Accountant.
  • Review AP report prepared by Staff Accountant weekly and determine what should be paid that week.
  • Periodically review invoice routing in CE to ensure timely responses.
  • Sign checks cut by Staff Accountant and get approved by President before having Assistant mail them out.
  • Weekly review of cash flow projection spreadsheet to ensure total of all projected payment amounts matches total on Aged Trial Balance. Notify Accounting Assistant of discrepancies.
  • Review AP & AR posting report daily and make any corrections needed before posting to the GL.
  • Complete month end close each month
  • Coordinate CPA annual review
  • File annual report with Sunbiz
  • Prepare ComputerEase software training, implement new processes
  • Weekly review of AR report to ensure collections being done and notes being made.
  • Generate and email weekly WIP report.
  • Generate and email Estimated vs. Actual report at the beginning and end of each month.
  • Generate and email weekly dashboard report.
  • Assist with creating annual budget and forecast at beginning of the year. Track and report any variances / issues to President throughout the year.
  • Update budget spreadsheet after closing the month with costs incurred for each budget item that month.
  • Implement new procedures for utilizing accounting software to maximize benefits.
  • Update asset schedule as needed, track and record removals.
  • Create and maintain controls to ensure job cost to general ledger balancing.
  • Review renewal insurance policy quotes to ensure all required coverage is there and to determine which COIs need to be renewed.
  • Provide comprehensive in-house reports to CPA for prepared financials.

    • Contract Admin / Project Support Procedures

  • Review contracts approved for execution from Contract Specialist.
  • Execute reviewed / approved contracts and change orders or have President execute.
  • Assign job numbers to new projects and add to project tracking sheet.
  • Setup profit plan document for new jobs and input setup info. Send to assistant to setup job in the system.
  • Notify Staff Accountant when a new job requires : NTO, P&P Bond, OCIP, or Certified Payroll
  • Assist President with assigning a PM to new projects.
  • Schedule and complete hand off / profit plan meetings for jobs over $10K.
  • Schedule and complete monthly Estimate at Completion (EAC) reviews with each Project Manager.
  • Create a schedule of values (SOV) for all projects and obtain original billing projections.
  • Meet with PMs to determine current billings and updated billing projections.
  • Ensure proper measures taken to achieve billing goals and a cash flow positive project (deposit approved, Cos issued, etc.)
  • Facilitate final cost review and job closeout with PM upon final payment.
  • Handle escalated issues regarding pay app approval or past due payments.
  • Book hotels for installers.

    • General

  • Conduct research for new equipment and programs and present to management.
  • Order office supplies for various locations.
  • Coordinate IT equipment and software updates and maintenance.

    • Required Experience, Education, and Skills

    The controller should possess the following :

  • Experience in commercial construction
  • Ability to manage deadlines effectively and consistently
  • Effective oral and written communication
  • Highly experienced with Microsoft Excel
  • Delek ComputerEase a plus

    • Typical Working Conditions

    An 8-hour in-office day, Monday through Friday

    Company Description

    Interior Specialties is the one-stop shop for commercial general contractors. The company offers a wide array of Division 10 and Division 12 specialty construction items. Visit our website at www.interiorspecialties.com

    Company Description

    Interior Specialties is the one-stop shop for commercial general contractors. The company offers a wide array of Division 10 and Division 12 specialty construction items. Visit our website at www.interiorspecialties.com

    [job_alerts.create_a_job]

    Construction Construction • Stuart, FL, US

    [internal_linking.related_jobs]
    Assistant Property Manager

    Assistant Property Manager

    Apartment Management Consultants • Fort Pierce, FL, US
    [job_card.part_time]
    Apartment Management Consultants (AMC) is a leader in the property management industry.Our passion for helping people, creating authentic relationships, and common values has established a working ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Registered Professional Land Surveyor

    Registered Professional Land Surveyor

    Brightpath Associates LLC • Port Saint Lucie, FL, US
    [job_card.full_time]
    What You Can Expect To Be Doing.Regional Survey Manager and / or Division Director and within the policies and procedures established for project management. Directs others toward preparation of a pro...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Site Controller I

    Site Controller I

    Pursuit Aerospace • Stuart, FL, United States
    [job_card.full_time]
    As a global manufacturer of complex aircraft engine components, Pursuit Aerospace is founded on a commitment to relentless, continuous, operational improvement and extraordinary customer service.We...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Commercial Banker II

    Commercial Banker II

    Seacoast National Bank • Stuart, FL, United States
    [job_card.full_time]
    LOCATION : Highlands County, FL.The focus of a Commercial Banker II is set up business development strategy and executing sales production efforts to acquire new commercial business within the marke...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Financial Controller - AI Trainer ($150 per hour)

    Remote Financial Controller - AI Trainer ($150 per hour)

    Mercor • Port St. Lucie, Florida, US
    [filters.remote]
    [job_card.full_time]
    UK / Canada / Europe / Singapore / Dubai / Australia-based • •Investment Banking or Private Equity Experts • • for a research project with a leading foundational model AI lab. You are a good fit if you : - Have •...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Estimating Manager

    Estimating Manager

    Odin • Stuart, FL, US
    [job_card.full_time]
    Are you ready to join Team Odin and find the career you have always wanted?.Odin is an award-winning contractor delivering turnkey environmental, geotechnical, and civil construction projects natio...[show_more]
    [last_updated.last_updated_30] • [promoted]
    CEI Senior Construction Inspector

    CEI Senior Construction Inspector

    Gannett Fleming • Fort Pierce, FL, US
    [job_card.full_time]
    Inspectorto join our Construction Services Team inFort Pierce, FL! This role follows a hybrid work model, requiring regular attendance at ourFort Pierceoffice. At GFT, we're not just engineering the...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Debit Card EFT Payments Manager

    Debit Card EFT Payments Manager

    Seacoast National Bank • Port St. Lucie, FL, United States
    [job_card.full_time]
    The Debit Card / EFT Payments Manager is responsible for the comprehensive management of the Bank's Debit Card payment systems. This role requires an understanding of card processing, fraud trends, a...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Contractor Sales

    Contractor Sales

    Blue Signal Search • Port St Lucie, FL, United States
    [job_card.full_time]
    Commercial Construction, Building Products.A nationally recognized leader in commercial construction solutions is seeking a dynamic, results-driven sales professional to join their team.With a stro...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Higher Education Interim Controller / Finance Consultant

    Higher Education Interim Controller / Finance Consultant

    CampusWorks • Port Saint Lucie, FL, US
    [job_card.full_time] +1
    Higher Education Interim Controller / Finance Consultant.Independent Contractor | Remote with Potential Campus Visits | Flexible, Project-Based Work. Are you a current or former Controller or CFO in h...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Commercial Underwriter III

    Commercial Underwriter III

    Seacoast National Bank • Stuart, FL, United States
    [job_card.full_time]
    Commercial Underwriters support the revenue growth and asset quality of the commercial lending line of business by participating in new client relationship development activities, functioning as pa...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Leasing Sales Manager

    Leasing Sales Manager

    Hillpointe • Fort Pierce, FL, United States
    [job_card.full_time]
    Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's list of B...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Traveling Commercial Superintendent - Hospitality / Resort

    Traveling Commercial Superintendent - Hospitality / Resort

    Morisey-Dart Group • Port Saint Lucie, FL, US
    [job_card.full_time]
    Traveling Commercial Superintendent - Hospitality / Resort.Superintendent — Ground-Up Luxury Commercial (St Lucie County - Port St Lucie, Okeechobee). Be part of a proven, award-winning GC as th...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Financial Planning Consultant

    Financial Planning Consultant

    Raymond James Financial Services • Stuart, FL, United States
    [job_card.full_time]
    Under limited supervision uses specialized knowledge and skills obtained through experience, specialized training or certification to serve as a resource to Financial Advisors and their clients reg...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Estimating Manager (Stuart)

    Estimating Manager (Stuart)

    Odin • Stuart, FL, US
    [job_card.part_time]
    Are you ready to join Team Odin and find the career you have always wanted?.Odin is an award-winning contractor delivering turnkey environmental, geotechnical, and civil construction projects natio...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Chief Financial Officer (CFO)

    Chief Financial Officer (CFO)

    Infuse • Port Saint Lucie, FL, US
    [job_card.full_time]
    As a key member of the executive team, the CFO drives INFUSE's financial strategy, performance, and scalability.This role blends precision and agility, managing today's numbers while shaping tomorr...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Heavy Civil Estimator I

    Heavy Civil Estimator I

    Odin • Stuart, FL, US
    [job_card.full_time]
    Provides Corporate Estimating Support to all regions.Estimator I is responsible for estimating the cost of projects and materials. They work with a variety of different teams, including construction...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Construction Inspector

    Construction Inspector

    Consor Engineers • Palm City, Florida, USA
    [job_card.full_time] +1
    As a construction inspector youll monitor the contractors on-site construction activities and inspect materials to ensure compliance with plans specifications and other contract documents related t...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]