Full Time Office Administrator

We are seeking a reliable Office Administrator who will play a key role in keeping our operations, accounting, and marketing functions running smoothly. This role is ideal for someone who enjoys a mix of administrative, accounting, and event coordination work. Please apply if you are local in San Diego - This is an on-site position.

Key Responsibilities :

• Organize and maintain office files, documents, and records
• Order and track office supplies
• Keep the office clean, organized, and functional
• Schedule and coordinate travel arrangements and staff itineraries
• Manage company calendars and track event approvals and payments
• Answer phones, emails, and handle incoming / outgoing mail
• Assist employees with general office-related questions
• Project Assistant Support
• Follow up with the project team on timesheets and cost tracking to support accurate reporting and billing
• Coordinate with project vendors to ensure timely document exchange, invoicing, and deliverables
• Assist with project-related Accounts Receivable activities, including invoice tracking, customer follow-ups, and payment status coordination
• Maintain digital files and folders related to active projects and support internal project reporting and communication
• Marketing & Events Support
• Maintain cost spreadsheets for marketing events and associations
• Coordinate approvals and purchases for events
• Order staff lunches and coordinate lunch & learns
• Collaborate with the team on social media and outreach (content provided)

Required Skills & Qualifications :