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Executive Administrative Assistant
Executive Administrative AssistantMaryland Staffing • Laurel, MD, US
Executive Administrative Assistant

Executive Administrative Assistant

Maryland Staffing • Laurel, MD, US
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  • [job_card.full_time]
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Executive Administrative & Project Support Specialist

Location : Laurel, Maryland Employment Type : Full-Time

About the Role : We are looking for a highly organized and proactive Executive Administrative & Project Support Specialist to provide professional support to senior leadership, including the CFO, CIO, and VP / Director of Marketing & Business Intelligence. This role is critical in ensuring smooth coordination across Finance, Information Technology, and Marketing divisions, supporting strategic initiatives, and managing complex administrative and project tasks.

What You'll Do :

  • Executive Support : Manage and prioritize complex calendars, schedule meetings, and prepare briefing materials for senior leadership and Board presentations.
  • Budget & Reporting : Track divisional budgets, prepare variance reports, and assist with financial schedules and compliance documentation.
  • Project Coordination : Support strategic planning sessions, IT governance meetings, and marketing initiatives. Prepare reports, dashboards, and presentations for key stakeholders.
  • Communication & Liaison : Act as a trusted point of contact between executives, staff, vendors, and external partners. Handle confidential information with discretion.
  • Travel & Logistics : Coordinate travel arrangements, expense reports, and event scheduling for senior leadership.

What We're Looking For :

  • Associate degree or equivalent experience.
  • 5+ years supporting senior executives in a fast-paced environment.
  • Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Acrobat.
  • Experience managing budgets, preparing executive-level presentations, and coordinating high-level meetings.
  • Excellent communication, organizational, and problem-solving skills.
  • Ability to manage multiple priorities and meet deadlines independently.

    • Preferred Skills :

  • Familiarity with project management tools (SharePoint, OnBoard, PlanView).
  • Knowledge of financial systems and reporting.

    • Why Join Us? This is an opportunity to work closely with senior leadership, contribute to strategic initiatives, and play a key role in advancing organizational priorities. If you thrive in a dynamic environment and excel at managing complex tasks with precision, we'd love to hear from you!

    Job Type & Location : This is a Contract to Hire position based out of Laurel, MD.

    Pay and Benefits : The pay range for this position is $30.00 - $40.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off / Leave (PTO, Vacation or Sick Leave)

    • Workplace Type : This is a hybrid position in Laurel, MD.

    Application Deadline : This position is anticipated to close on Dec 13, 2025.

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