Office Manager

Position Title : Office Manager

Position Type : Full-Time

What We Do

Oak Hammock at the University of Florida is a leading Life Plan Community in Gainesville, Florida. We offer a full continuum of health care, including independent living, assisted living, specialized memory support, and skilled nursing. Our community offers an unprecedented lifestyle of comfort and convenience with a rich array of services and amenities that are focused on optimal wellbeing.

What You Can Expect From Us

Full Time Employee Benefits include :

University of Florida partnership with community discounts and access to opportunities through the Gator One UF ID Card

OH I CAN! Scholarship and Tuition Reimbursement Programs

Pay Every Other Week

Licensure Reimbursement for Clinical Positions

Health, Dental, and Vision Insurance

Company Paid Short Term Disability

Long Term Disability

401K Retirement and Investing Plan with Company Match

Paid Time Off Accrual

6 Paid Holidays and 1 Additional Floating Holiday

Annual Employee Recognition Gifts

Milestone Service Awards

Helping Hands Emergency Loan Fund

Staff Uniform Credits

Office Manager Summary

The Office Manager supervises the reception and concierge team members. The Office Manager oversees the daily operations of Administration and the front office and concierge services, ensuring smooth administrative functions and delivering exceptional customer service to residents, visitors, and team members. This role serves as a central point of contact for communication and coordination, supporting other departments and ensuring efficient office management in alignment with the community's mission.

Administrative Support and Team Leadership

• Oversees office supplies; ordering, stocking and access management
• Serves as contact point for administrations 3rd party vendors such as shredding service, Iron Mountain records storage and retrieval system offsite and Konica Minolta copier services
• Oversee the development and maintenance of work schedules for front desk staff to ensure proper coverage
• Assist with training new receptionists / concierge and keep staff updated on policy and procedures changes.

Office Manager Job Qualifications and Requirements