Regional Collections and Procurement Specialist

Job Description

General Responsibilities :

Responsible for coordinating the accurate and timely project registration, billing, collection and procurement practices for an engineering consulting firm.

Under general supervision, prepare timely and accurate billing for routine and non-routine projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.

Primary Responsibilities :

Collections

• Conduct routine collections outreach via phone and email.
• Communicate with clients regarding past due invoices and expected payment timelines.
• Maintain detailed notes in the collections tool for all activities and follow-ups.
• Collaborate with Project Managers, Operational Finance, Corporate Collections, and supervisors to resolve outstanding AR issues.
• Monitor and follow up on invoices past terms or average days paid.

Procurement

Supplemental Responsibilities (As Needed) :

Project Setup & Maintenance

Billing & WIP Management

General Duties :

Requirements :