Purchasing Agent - Supply Chain - Finance

REPORTING RELATIONSHIPS / SUPERVISORY RESPONSIBILITIES

Reports to the department leader and has no direct reports.

POSITION SUMMARY

Provides excellent service by promptly processing purchase orders for requisitioned supplies, equipment, services, and other items necessary for all ProMedica System business units. Facilitates and coordinates required actions to ensure goods and services are received when expected and that vendors are paid within the payment terms.

ACCOUNTABILITIES

• All duties listed below are essential unless noted otherwise
• Creates purchase orders from user requests; establish deadlines and expedites open orders, as necessary.
• Coordinates with vendors to resolve backorder delays and effectively communicates backorder issues to stakeholders.
• Confers with vendors to obtain project or service information, such as price, availability, and delivery schedule.
• Works Open PO report to resolve open orders past the normal expected delivery date by working with vendors, business units and Accounts payable.
• Works to resolve purchase order discrepancies with receiving.
• Works with Accounts Payable to resolve invoice / PO discrepancies.
• Coordinates and assists with organization of all office filing.
• Works to assure uninterrupted supply flow.
• Performs other duties as assigned.

Job Requirements

REQUIRED QUALIFICATIONS

Education : N / A

Skills : Strong interpersonal skills along with a professional appearance and demeanor are required. Must have a high sense of urgency and ability to handle multiple tasks simultaneously. Must be able to understand direction and respond to inquiries. Must work well with other people and possess excellent organizational skills. Excellent oral and written communication skills also needed.

Years of Experience : N / A

License : N / A

Certification : N / A

PREFERRED QUALIFICATIONS

Education : Bachelor’s Degree in Business Administration or equivalent work experience.

Skills : Must possess strong analytical ability and be capable of using PC programs such as MS Office, experience with Infor CloudSuite preferred but not required.

Years of Experience : One- or two-years purchasing experience is desirable but not required.

License : N / A

Certification : N / A

WORKING CONDITIONS

Personal Protective Equipment : N / A

Physical Demands : N / A

The above list of accountabilities is intended to describe the general nature and level of work performed by the incumbent; it should not be considered exhaustive.

ProMedica