Office Manager & Administrative Assistant

We are looking for an Office Manager & Administrative Assistant to join M&C Saatchi World Services one of the specialist divisions within the M&C Saatchi Group.

The role is based in the NYC office on a full time basis.

The role :

The Office Manager & Administrative Assistant will play a key role in ensuring the smooth operation of the New York office. Reporting to the Senior Business Operations Manager and Managing Director this position will be responsible for managing day-to-day administrative operational and coordination tasks supporting both office staff and leadership and maintaining effective collaboration with the global operations and HR teams.

What youll do :

Operational & Administrative

• Collaborate with the US and Global Operations and HR teams to establish and maintain office processes and standards.
• Manage onboarding processes for new hires including coordination with IT for equipment access and orientation.
• Oversee day-to-day office management :
• Supplier and vendor coordination (cleaning maintenance landlord catering A / C plants security systems).
• Expense management and reconciliation (company cards staff purchases IT equipment business cards).
• Maintain office records insurance documents and asset registers.
• Coordinate visitor management meeting room bookings and apartment maintenance.
• Liaise with IT to ensure seamless technology setup and troubleshooting for office and staff.
• Partner with HR and the UK office to maintain benefits welcome packages and policies.
• Support recruitment efforts including drafting job descriptions posting roles managing applications scheduling interviews and collating feedback.

Event & Coordination

Relationship Building

About the role :

What you bring (skills experience) :

What you are good at :

APPLICATIONS CLOSE : November 27 2025. No Recruiters

WHAT WE OFFER

MC Saatchi Group offers a competitive benefits package including : 25 vacation days 401k match annual pay reviews flexible working and WFH opportunities. Salary is dependent on experience $50K - $67K. All candidates must have the ability to work without restrictions in the US; we are unable to sponsor any work visas for this role.

MC SAATCHI GROUP has pledged its commitment to create a company that values difference with an inclusive culture. As part of this MC Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate celebrates diversity and bases all hiring and promotion decisions solely on merit without regard for any personal characteristics.

If you require any reasonable adjustments throughout the recruitment and selection process please make us aware as part of your application.

#LI-BM1 #WS

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full Time

Experience : years

Vacancy : 1