Junior Administrative Support Specialist - Dayton OH

Junior Administrative Support Specialist - Dayton OH

Summary ANG is seeking an Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate / Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires attention to detail, initiative, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining compliance with DCSA and DoD policies.

Essential Functions :

• Records & File Management : Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2.
• Personnel In / Out Processing : Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs.
• Operational Policy Support : Apply critical thinking and research to implement and communicate office policies, procedures, and requirements.
• Executive & Directorate Support : Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers.
• Time & Attendance : Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements.
• Inter-Office Coordination : Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems.
• Action Tracking : Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines.
• Correspondence & Document Creation : Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations.
• Conference Room & Meeting Support : Coordinate room reservations, ensure equipment readiness, and arrange audio / visual support as needed.
• Supply & Office Management : Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices.
• Classified Material Handling : Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified / unclassified packages in accordance with DCSA mail tracking procedures.
• Point of Contact Duties : Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments.

Supervisory Responsibility : None required for this position.

Work Environment : This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to remain in a stationary position 75% of the time. Occasionally moves about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly. Frequently moves standard office equipment up to 25 pounds. Must be able to work indoor conditions 90% of the time. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.