AP Clerk / Coordinator Position

MOVEMENT SCHOOLS (NC)

POSITION : AP Clerk / Coordinator Position

PAY RANGE :       $50,000 to $58,000

JOB DESCRIPTION :   The AP Clerk / Coordinator position is responsible for the daily, monthly, and annual management of expenditure coding and management, accounts payable, vendor relations, and related functions in the organization, across the network, and various locations. The AP Clerk / Coordinator is essential to ensuring the accurate, timely, and compliant payment of vendors for the organization and its related division. The successful candidate should have a strong attention to detail as well as possess exemplary communication skills both in writing and verbal communication methods. Preferred candidates will have experience working on an AP, Finance, or Accounting Teams and have experience working in systems like : Quickbooks, Bill.com , Google Drive, 1099 Platforms, Vendor Platforms, etc.

This position will work closely with school and network staff, vendors, and external stakeholders to ensure proper maintenance of the AP Process. This position also works closely with vendors to assist in the resolution of discrepancies, relations issues, and the correction / curing of invalid invoices. This position reports directly to the Controller for Movement Schools and is located on the Movement Finance Team.

ESSENTIAL DUTIES

Verifying invoices for accuracy and compliance with company policies and ensure the proper review of goods ordered, services delivered, reasonableness, allowability, and conformity with network and organization related standards.

Ensuring and tracking payments timely and accurately to ensure payments are processed in a timely and accurate manner without error or duplication of payments.

Ensuring the ongoing and proper maintenance of accurate records of accounts payable activity, vendor information, W9s, profiles, checklists, payment histories, etc. across platforms.

Communicating and working with vendors to resolve payment and vendor related issues and discrepancies. Researching vendors, payment status, expenditure coding, and other analysis needs for the accounting and finance teams as needed.

During “down-time” or periods of low activity assisting the finance and accounting team with month-end close, accounting, and other financial activities.

Entering bills, reimbursement requests, invoices, and documents into proper systems as well as managing check runs where needed and approved for payment purposes. Providing supporting documentation for audits and other external reviews by CPA Firms and compliance regulators.

Verifying that all payments are made in compliance with the network and organization’s payment requirements and internal control systems. Ensuring and entering ACH, EFT, and other electronic payment information for electronic payment systems.

Verify and match invoices with purchase orders and receiving slips; ensure accuracy of documents. Interact with appropriate personnel, departments and vendors as needed to resolve discrepancies and fulfill job responsibilities; assist staff with completion of forms when appropriate. Assisting with end of year reporting activities, 1099 reporting, etc.

MINIMUM REQUIREMENTS

High school diploma required as well as a minimum of 3 years’ experience in AP, Accounts Payable, Finance, Accounting, or related administrative departments.

Valid driver’s license and right to work qualifications.

Ability to work in a remote environment with 50WPM typing speed requirement.

Excellent verbal and written communication skills.

Experienced using Excel, Word, and other Microsoft or Google Products / Systems

Ability to work well with your coworkers, yet independently with minimal direct supervision.

Familiar with modern / common ERP, GL, and AP Systems.

Physical demands of the job (Example : While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; bend so as to open / use lower drawers or cabinetry; to talk, hear, and see. The employee is frequently required to sit. The employee is occasionally required to stand, walk; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 10 pounds.)

PREFERRED QUALIFICATIONS, KNOWLEDGE SKILLS AND ABILITIES

5-9 Years of AP Experience

Specific experience in Bill.com systems or Divvy Credit Card Systems

Specific experience in the non profit, government, or public charity sector