Administrative Assistant

Job Title: Administrative AssistantJob Description

We are seeking an Administrative Assistant to support the title and insurance departments by maintaining workflow and ensuring smooth operations. The ideal candidate will possess excellent communication skills, attention to detail, and a willingness to learn. This role is perfect for someone who thrives in a fast-paced environment. Proficiency in Spanish is preferred.

Responsibilities

• Manage incoming titles for new deals and follow up with sellers and brokers for titles not received.
• Work with customers to arrange next steps for title work and follow up on title status.
• Coordinate with the title team to send paperwork to requested locations.
• Learn and utilize the automated system for mass follow-up attempts.
• Work on insurance claims from inception to payment and update the internal system with claim status.
• Follow up with adjusters on claim status and provide required documents.
• Create payoff for insurance payouts and work with third-party shops on repair claims.
• Create payoff for repossession accounts.

Essential Skills

• Administrative support experience.
• Proficiency in Microsoft Suite, particularly Excel.
• Data entry and customer service skills.
• Attention to detail.
• BA Degree.

Additional Skills & Qualifications

• 1+ year of experience in an administrative setting is ideal.
• Experience in the title or automotive industry is a plus.
• Ability to conduct title research and handle title documentation.
• Willingness to learn and adapt.

Work Environment

This position is 100% onsite with a start time of 7:30 am and an 8-hour shift including a half-hour lunch. The corporate headquarters is located in Norwalk, supporting a subsidiary in CA. The company focuses on financing large-scale equipment like trucks, medical equipment, and restaurant equipment. You will be joining a stable company with growth opportunities, as the team is relatively small, and the company has recently undergone two acquisitions. The office environment consists of around 30 employees.

Job Type & Location

This is a Contract to Hire position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $20.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine,CA.

Application Deadline

This position is anticipated to close on Mar 17, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.