Senior Coordinator, Program Management - San Antonio, TX

Job Description

Job Title :

Senior Coordinator, Program Management - San Antonio, TX

Division :

CHRISTUS Children's Hospital - San Antonio

Work Arrangement : Onsite only

Location : San Antonio, TX

Salary Range : $57,320 - $67,435

FLSA Status : Nonexempt

Work Schedule :

Monday – Friday, 8 – 5

Summary

The Senior Coordinator, Program Management supports Graduate Medical Education (GME) programs by overseeing daily operations, including recruitment, onboarding, accreditation compliance, scheduling, and documentation. Serving as a key liaison among trainees, faculty, and institutional partners, the coordinator ensures programs run efficiently and meet regulatory standards. This role requires strong professionalism, organization, and independent judgment while assisting with budgeting, evaluations, and the overall delivery of high quality educational experiences.

Job Duties

• Assists with daily operations of one or more education programs (fellowship, residency, clerkship, etc.).
• Serves as primary liaison for GME interactions with internal departments, UME / GME offices, external agencies, and trainees.
• Provides administrative support to program directors and faculty, including scheduling, correspondence, maintaining calendars, ordering supplies, and organizing materials.
• Manages and maintain MS4 elective rotations at CHRISTUS Children’s.
• Oversees all aspects of trainee recruitment, interview coordination, and applicant communication.
• Manages onboarding and offboarding, including event planning for orientation activities.
• Monitors program activities to ensure accreditation compliance with ACGME / TMB and other oversight entities.
• Tracks, creates, and maintains documentation of training and educational activities—lectures, rotations, evaluations, work hours, and schedules.
• Tracks licensing, contracts, certification, credentialing, and Program Letters of Agreement across training sites.
• Administers evaluations and schedules in MedHub, ensuring timely collection and reporting.
• Assists with program budget planning and monitor operational budgets in partnership with financial staff.
• Supports GME team operations and provide coverage during staff absences.
• Performs other job-related duties as assigned.

Minimum Qualifications

Preferred Qualifications

Work Authorization Requirement :

This position is not eligible for visa sponsorship.  Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity / Affirmative Action / Equal Access Employer.

Requisition ID : 24281