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Administrative Assistant
Administrative AssistantCode Consultants Inc • St Louis, MO, United States
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Administrative Assistant

Administrative Assistant

Code Consultants Inc • St Louis, MO, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Are you ready to join a company where your contributions truly matter? At CCI, we foster a positive, growth-oriented culture where employees thrive and take pride in our remarkable achievements. Explore our completed projects at the World Trade Center, IKEA, St. Louis Old Courthouse, and River City Casino on our company website.

Why Join the CCI Team?

  • Full-time position with flexible hybrid scheduling
  • 401(k) with exceptional company match
  • Bonus potential
  • Outstanding medical and dental plans
  • Company-paid vision, short-term disability, and life insurance
  • Up to 4 weeks of paid time off within your first year
  • 10 paid holidays
  • Education reimbursement
  • Growth and development opportunities
  • Engaging, collaborative work environment

Position Overview : We are seeking an experienced Administrative Assistant to support our technical staff and contribute to the overall productivity of our team. The ideal candidate will have 3–5 years of administrative experience within an engineering or architectural firm, demonstrating strong organizational, communication, and technical skills.

Key Responsibilities :

  • Provide professional administrative support to assigned technical staff, collaborating with all team members to maintain an effective and productive environment
  • Accurately and efficiently produce letters, memos, specifications, spreadsheets, and other documents using Microsoft Word, Excel, PowerPoint, Outlook, Bluebeam, and Deltek Vantagepoint
  • Prepare correspondence and drawings for delivery, courier, or distribution
  • Manage information for large commercial building programs, including filing paper and electronic documents, drawings, emails, and other client / project-related information
  • Update company database (Deltek Vantagepoint) with client and project information
  • Maintain project schedules, status, and close-out documentation
  • Make travel arrangements and prepare itineraries for assigned staff
  • Maintain Outlook calendars for assigned staff, including meetings, appointments, training, and travel
  • Track travel and expense receipts and assist with expense reporting
  • Coordinate breakfast or lunch for training sessions or staff meetings
  • Assist with routine front desk coverage for office support matters
  • Support the productivity of the administrative team through close interaction, workload coordination, and assistance with overflow tasks
  • Uphold a professional attitude and work ethic, contributing to the positive image of the firm

    • Qualifications :

  • 3–5 years of administrative experience in an engineering or architectural firm (preferred)
  • Strong computer skills, including proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Bluebeam
  • Exceptional organizational skills with the ability to multitask, perform under pressure, and manage multiple deadlines
  • Outstanding written and verbal communication skills, attention to detail, and a positive attitude
  • Motivated self-starter, capable of working independently and as part of a team
  • Ability to handle confidential information with discretion
  • Professional communication skills with all levels of staff, clients, and vendors

    • Code Consultants, Inc. is an EEO / AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.

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