Office Administrator | Full-Time | Total Mortgage Arena

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Office Administrator will provide administrative support to the Director of Finance. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company.

This role pays an hourly rate of $23.00-$25.00.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until March 6, 2026.

About the Venue

Total Mortgage Arena is a sports and entertainment venue located in Bridgeport, CT. The arena is home to the Bridgeport Islanders (AHL affiliate of the New York Islanders), Sacred Heart University Men's ice hockey, and the Westchester Knicks (NBA G League affiliate of the New York Knicks). In addition to the various sporting events, the arena plays host to various concerts, comedy shows, expos, and family shows.

Responsibilities

• Support both Accounts Payable and Accounts Receivable
• Assist with payroll and HR functions in the venue
• Assist with event settlements
• Post vendor invoices and matching them to purchase orders
• Address any vendor questions
• Set up new vendors
• Check Accounts Payable Mailbox
• Process invoices, voids and refunds
• Daily bank deposits/TM Sales Deposits
• Create customer statements
• Support for audit requests
• Research vendor inquiries
• Overseeing daily office operations to ensure efficiency and organization
• Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request
• Greeting customers and other visitors and directing them to offices and meeting rooms
• Tracking, replenishing and ordering office supplies to avoid interruptions in standard front office procedures

Qualifications

• Degree in Business or related field is desirable
• Proficiency in Microsoft such as word processing and spreadsheet applications
• Excellent interpersonal and communication skills
• Demonstrated ability to function in a fast paced, high-pressure environment
• Responsible to work independently
• Payroll and scheduling system background
• Prior purchasing experience is a plus
• Must be initiative-taking with excellent organizational skills

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.