Marketing Coordinator

Marketing Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves : What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

HDR seeks a Marketing Coordinator to work closely with technical staff, senior marketing coordinators, and proposal managers to organize, coordinate, and support proposal submissions for our Power, Industrial, and Waste programs. In addition, you will be involved in capture planning and proposal preparation activities to prepare responses to federal solicitations. If you are highly skilled, great with words, and skilled at multitasking, you'll excel in our fast-paced environment that values your organizational talents and digital skills.

In the role of Marketing Coordinator, we'll count on you to :

• Understand capture planning and the proposal development process; adhere to proposal schedules and confirm proposal compliance
• Actively support senior proposal coordinators and proposal managers in developing proposals from start to finish; (from capture planning to initial kickoff meetings and final submission) ensuring deadlines are met with precision
• Participate and support concurrent proposals, including review meetings, follow-up actions, proposal production, and final submittals
• Track amendments and clarifications to ensure the final proposal incorporates all required information.
• Develop marketing materials, including project sheets, resumes, presentation materials, and other collateral
• Assist with editing and proofreading proposal documents
• Evaluate technical content to ensure RFP requirements and evaluation criteria are met, and the proposal is compliant
• Participate in quality reviews of proposals and interview materials
• Track amendments and clarifications to ensure the final proposal incorporates all required information
• Support management of client relationship management and financial systems to inform reporting metrics and dashboards
• Support planning of large, internal meetings (in-person or virtual)
• Coordinate large, internal meetings (in-person and virtual)
• Maintain inventory of branded materials used for client visits, conferences, and recruiting
• Understand quality, budget, and schedule performance of proposal efforts
• Deconstruct proposal contents and capture the material in the firm's database, continuously updating and refining materials to reflect the latest industry trends, best practices, and success stories
• Support activities for client interviews, as well as proposal debriefs
• Apply best practices and process improvement initiatives
• Perform other duties as assigned

Preferred Qualifications :

Required Qualifications :

What We Believe : HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment : As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic / Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location : United States-Texas-Austin

Other Locations : United States-Texas-Round Rock, United States-Texas-San Antonio

Industry : Federal

Schedule : Full-time

Employee Status : Regular

Business Class : Marketing and Admin

Job Posting : Jan 19, 2026

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.