Senior Executive Assistant

Job Summary:

Nakuuruq is seeking a Senior Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).

Responsibilities

Job Responsibilities

• Provide direct support to Senior Government personnel in both administrative and support services.

• Oversee executive assistants tasks and programs.

• Coordinate activities with direct reports and other staff.

• Review documents for ASPR executives.

• Manage schedules, answer phones, make appointments, and conduct action items for Government personnel.

• Greet guests.

• Answer telephones, route calls, and take messages.

• Schedule and monitor the staff calendars.

• Organize files and other written communications.

• Coordinate activities with direct reports and other staff.

• Take meeting notes and prepare correspondence for signature.

• Make travel arrangements and prepare travel vouchers.

• Coordinate special projects such as white papers, reports, and briefings.

• Edit and update documents such as white papers, reports, staffing/hiring, management directives and policy.

• Provide meeting notes/minutes, action items and schedules of activities for Front.

• Office personnel and groups.

• Review and write executive correspondence and documents.

• Pick up and deliver mail.

• Track/manage office supplies.

• Format documents, route, and track approvals.

• Check, track, maintain and distribute specified email ‘in-box’ for various functions, such as proposal and/or invoice submissions.

• Other clerical/administrative tasks, as required.

• Track Broad Agency Announcement (BAA) process, to include:

• Daily monitoring of the BAA inbox for white paper and proposal submissions,

• Enter BAA submissions into the ASPR Knowledgebase and onto the internal tracking spreadsheet,

• Reference current BAAs to determine appropriate points of contact within C&G and BARDA and distribute submissions accordingly,

• Update and maintain the internal BAA tracking spreadsheet as submissions move along through the process,

• Answer inquiries from companies regarding the status of their submissions, and

• Provide BAA submission updates at biweekly team meetings.

Qualifications

Minimum Qualifications:

• Bachelor’s of Arts (BA) or Bachelor’s of Science (BS) degree in a relevant field.

• 4-6 years of experience in an executive assistant position.

• Proficient using Microsoft Office Suite of programs including Word, Outlook, PowerPoint, and Excel.

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Ability to work independently, self-motivated, and proactive.

• Meet deadlines with high quality work in a fast-paced environment.

• Very strong interpersonal skills and the ability to build relationships with stakeholders.

• Track record of delivering well-organized and accurate work.

• Excellent critical thinking, written and verbal communication skills.

• Must be able to pass an HHS Public Trust background check.

Desired Qualifications

• Experience using Microsoft SharePoint.

Posted Salary Range

40.00-43.27

Benefits Information

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Job: Office & Administrative Support

Travel: None

Organization: Nakuuruq

Clearance: Able to Obtain Public Trust

Work Type: On-Site

Remote: No

ReqID: 2024-8243