Administrative Assistant

Job Summary

Locations : Stockton, CA

This is a clerical position responsible for performing complex administrative staff-related duties for a Business Leader, Business Unit or Plant Team. Work involves performing difficult and complex secretarial services requiring considerable independent judgement, initiative, and discretion within the Company policies. An employee in this classification works under general supervision, with work results reviewed through the achievement of results desired, and adherence to policies and procedures.

Key Accountabilities

• Acts as primary contact / liaison for internal / external inquiries, issues, and concerns regarding projects, policies, procedures, forms, and confidential information; screens and prioritizes mail, deliveries and telephone calls and follows through as needed; prepares and dispatches outgoing mail, correspondence, and deliveries
• Responsible for the drop-off and pick-up of outgoing and incoming mail / packages at appropriate facilities (certain locations)
• Facilitates / supports Business Unit administrative projects / programs (e.g., annual programs, rollouts, and policies) and day-to-day operations
• Plans, coordinates, or facilitates a wide range of assigned activities for off-sites, meetings, workshops, community functions and large-scale events as needed
• Assists with the purchase to pay process including shopping carts, processing invoices, and vendor maintenance and Interfaces with suppliers regarding quotes, orders, and invoices as needed
• Analyzes and organizes project information and requirements; independently monitors project progress and results, while maintaining established schedule and budget
• Researches, analyzes, and summarizes business information; prepares and may present reports, spreadsheets, and presentation packages; prepares documentation summarizing business decisions (e.g., employee selections, contract bids according to company pre-set standards)
• Coordinates calendar, meetings, conference calls, and travel arrangements for a Business Leader, Business Unit or Plant Team as needed, monitors expenditures such as office / field supplies and equipment and provides support to contract administrator by monitoring contract status, processes contract changes, and initiates bid process
• Responsible for records management, including purchasing, regulatory and correspondence, which may contain confidential information
• Evaluates administrative processes for improvements, makes recommendations, and provides guidance to other clerical / administrative staff regarding office policies / procedures, as needed

If assigned to an operating site, additional duties may include :

Minimum Education & Experience Requirements

Other Qualifications

Preferred :

Other Requirements :

Physical Demands & Working Conditions

The physical demands characterized here epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.In order to properly perform the integral functions of this job, the employee is required to :

The employee may perform job duties from a climate-controlled office environment, with a moderate noise level, where noise levels and environmental conditions may vary when outside of the office area.