Location: Dallas, TX (In-Office)
Compensation: $15–$20 per hour (based on experience)
Schedule: Full-Time, Monday–Friday
Industry: Construction / Facilities Services
We are seeking a driven, detail-oriented Operations & Administrative Coordinator to support the day-to-day operations of our growing construction services company. This role is critical to keeping our systems organized, our office running smoothly, and our administrative processes consistent.
This position is ideal for someone who has experience working in a professional office environment, understands basic corporate etiquette and reporting structure, and is eager to grow into expanded operational responsibility over time.
Provide administrative support for company systems including Procore, Microsoft 365, Divvy, Coast, MobiClocks, and related platforms
Assist with user setup, permissions, basic troubleshooting, and system organization
Coordinate with internal team members and vendors to ensure systems are maintained and functioning properly
Review employee time punches using Samsara GPS and timekeeping tools
Verify accuracy of time records and publish timecards to Procore
Communicate discrepancies to supervisors for resolution
(Payroll processing experience is a plus, but not required)
Manage office supplies, equipment, and vendor relationships (cleaning, maintenance, etc.)
Coordinate office maintenance requests and service scheduling
Set up desks, equipment, and access for new hires
Monitor, scan, and distribute incoming mail and documents
Maintain a clean, organized, and professional office environment
Perform basic administrative tasks in QuickBooks Online
Assist with syncing transactions and organizing records
Contact customers regarding past-due invoices and follow up on collections
Maintain professionalism and accuracy when communicating financial information
Required:
Prior experience working in a professional office or corporate environment
Strong organizational skills and attention to detail
Ability to follow established processes and respect reporting structure
Professional communication skills (email, phone, in-person)
Comfortable working with multiple software platforms
Reliable, punctual, and able to manage multiple priorities
Preferred (Not Required):
Experience in construction, facilities, or service-based industries
Familiarity with Procore, QuickBooks, or timekeeping systems
Basic understanding of accounting or payroll workflows
Interest in operations, systems, or business management
Someone who takes ownership of their work and follows through
Comfortable supporting multiple departments without overstepping
Curious, coachable, and open to learning new systems
Respectful of hierarchy, accountability, and process
Motivated by growth and increased responsibility over time
This role is designed to grow. High performers may advance into expanded operational, accounting, or office management responsibilities as the company scales.
Please submit your resume and a brief summary of your experience. Candidates selected for interviews will be asked about prior office experience, system familiarity, and ability to manage administrative workflows.
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