Coordinator -Travel / Purchasing

Coordinator - Travel / Purchasing

This position is a member of the business office with primary responsibility for supporting the department's travel, procurement, and LaCarte functions. Duties include facilitating travel arrangements and expense reports, managing departmental purchases, and processing LaCarte expense reports. The role also provides support for marketing, student engagement, and event management initiatives to enhance departmental visibility and foster community engagement among students, faculty, alumni, and stakeholders.

Duties Include :

• 40% Travel Coordinator : Responsible for all aspects of travel arrangements and reimbursement processing from both restricted and unrestricted funds for faculty, staff, students, postdoctoral researchers, visitors, interviewees, speakers, and participants in departmental conferences, workshops, and events. Serves as a subject matter expert on the University travel policies, including PM-13, and LSU's online travel system. Manages transportation and lodging bookings, prepares spend authorizations, expense reports, and travel forms, and ensures compliance with applicable policies and procedures. Responds to auditor requests, monitors Workday reports, manages the departmental travel email inbox, and participates in trainings and meetings related to travel processes.
• 25% LaCarte & Procurement Coordinator : Responsible for managing LaCarte (PM-78) and processing non-travel expense reports and procurement transactions for the department. Assists faculty, staff, and students with reconciling LaCarte expense reports, requisitions, and related procurement tasks, while monitoring Workday reports for credit card activity, expense submissions, and purchase orders. Creates requisitions, manages purchase orders and receiving reports, oversees workflow of transactions, and works closely with Accounts Payable, Travel, and Procurement offices to resolve processing or payment delays.
• 20% Web and Engagement Coordinates departmental outreach and engagement in collaboration with the College of Science SciComm team and LSU Marketing & Communications. Maintains accurate and timely departmental web content updates in compliance with LSU brand and accessibility standards. Plans and supports departmental events such as recruitment activities, outreach programs, and seminars, coordinating with SciComm on event marketing materials as needed. Collaborates with departmental leadership, SciComm, and the LSU Foundation on strategic alumni, donor, and industry engagement. Identifies and shares departmental news and content for college and university communications, ensuring alignment with LSU and College of Science branding and message priorities.
• 10% Department Support : Welcomes visitors by greeting them, answering inquiries, providing instructions, or referring them to the appropriate staff members. Answers, screens, and directs all telephone calls, sorts and distributes incoming and outgoing mail and packages, and assists faculty and students with the use of office equipment.
• 5% Additional Duties : Performs other duties as assigned by the Department Chair or Assistant to the Chair. Serves as backup for student service tasks associated with the Business Coordinator position.

Minimum Qualifications : Bachelor's degree with 1 year of Business level experience and proficient in Microsoft office products including Excel. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to applya degree is not required as long as the candidate meets the required years of experience specified in the job description.

Proficient in the following Job Competencies required : Decision Making, Problem Solving and Attendance.

Advanced Proficiency in the following Job Competencies required : Strong human relations skills to communicate to a wide range of individuals; Ability to project a professional image; Knowledge / Ability to operate specialized software such as Workday, Omni Update, Bengals, Handshake, Microsoft office and Adobe Creative Suite programs; Ability to be flexible and innovative to carry responsibilities of the position; Ability to establish and maintain alumni and donor relations; Ability to work independently and as part of a team; Capacity to manage multiple projects simultaneously; Knowledge of web design and development.

Preferred Qualifications : 1 year experience with Workday, OMNI, social media platforms.