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Program Coordinator, Gulf South
Program Coordinator, Gulf SouthEpilepsy Foundation • San Jose, CA, US
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Program Coordinator, Gulf South

Program Coordinator, Gulf South

Epilepsy Foundation • San Jose, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.part_time]
[job_card.job_description]

Program Coordinator

Under the direct supervision of a Regional or Executive Director, the Program Coordinator provides both general and project-specific support within their assigned geographic footprint (Gulf South). This role may also provide support to the Vice President (Regional Teams) on an as-needed basis.

The Program Coordinator performs duties that advance mission and program outcomes, ensures adherence to policies and procedures, and assists with special projects as directed. The position also responds to basic information and referral inquiries. Independent judgment is required to plan, prioritize, and organize a diversified workload, while identifying opportunities to improve virtual office practices or procedures. The Program Coordinator regularly exercises initiative, multitasks across projects, and demonstrates sound decision-making skills.

Essential Duties and Responsibilities

  • Perform a variety of program support activities within the assigned geographic footprint. Assignments typically involve work requiring knowledge of Epilepsy Foundation programs, operations, and procedures.
  • Provide information, resources, and referrals to support people with epilepsy within the assigned footprint.
  • Maintain operational work plans for all assignments and projects under this position.

Additional Duties and Responsibilities

  • Interact professionally and collaboratively with EF national office staff as needed.
  • Coordinate and / or complete designated projects as required.
  • Attend EF events and activities, both virtually and in-person, within the designated geographic territory.
  • Maintain accurate and complete constituent records.
  • Compile data from multiple sources and produce summary reports as directed.
  • Route mail and emails when needed.
  • Collaborate with local staff and board members to exchange information and provide administrative support.
  • Proofread documents for spelling, punctuation, grammar, and clarity.
  • Assist with other duties and special projects as assigned.

    • Education Requirements

  • High school diploma or equivalent required; bachelor's degree preferred.

    • Experience Requirements

  • Minimum of three (3) years of related work experience.
  • Proficiency in MS Office and other database software platforms; willingness to learn new systems as needed.

    • Essential Skill(s)

  • Bilingual ability is highly preferred.

    • Other Specific Knowledge, Skills, and Abilities

  • Strong attention to detail and accuracy.
  • Ability to prioritize, manage multiple projects, and follow through to completion.
  • Ability to work independently with minimal supervision, demonstrating ownership and urgency.
  • Excellent time management, problem-solving, and communication skills.
  • Sound judgment and discretion in handling confidential information.

    • Supervisory Responsibilities

  • None.

    • Travel, Work Environment, and Physical Demands

  • Part-time position (20 hours per week, MondayFriday, between 9 AM5 PM local time).
  • Operates in a professional office environment using standard office equipment.
  • Regularly required to talk, hear, and use a computer; may occasionally lift boxes or move items when setting up events or meetings.
  • Travel and / or virtual meetings throughout the assigned geographic footprint are required, with occasional regional or national travel expected.
  • Some evenings or weekends may be required for events or programs.
  • Telework privileges may be requested per the standard telework policy; satisfactory performance and customer service are expected.

    • Pay Range

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    Program Coordinator • San Jose, CA, US

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