Inventory Specialist

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Position Summary

The Inventory Specialist is responsible for maintaining accurate inventory levels, managing parts distribution, and ensuring efficient inventory operations. This role is critical in supporting field operations through timely parts transfers, pro-active purchase ordering to ensure there are no stockouts, accurate order processing and receiving, and adherence to inventory control procedures. The Inventory Specialist also supports warehouse operations and contributes to FDA compliance efforts at our Bottled Water Plant. Success in this role requires strong organizational skills, attention to detail, accountability, and a proactive approach to improving processes.

Key Responsibilities

Parts Management

• Coordinate and process parts transfers to technicians and internal departments accurately and efficiently.
• Maintain organized, labeled, and accessible inventory storage areas.

Purchase Orders & Procurement

• Create, send, receive, and reconcile purchase orders for inventory items, supplies and special orders.
• Complete three-way matching for purchase orders, receipts, and invoices.
• Track open orders, back orders, and special orders to ensure timely fulfillment.

Inventory Transactions & Accuracy

• Enter, update, and verify all inventory transactions to maintain system data integrity.
• Investigate and resolve discrepancies between physical counts and system records.

Cycle & Physical Counts

• Conduct weekly spot checks to verify stock accuracy and identify discrepancies.
• Participate in and coordinate monthly, quarterly, and annual physical inventory counts.

Reporting & Analysis

• Generate and maintain inventory-related reports for management review.
• Monitor inventory metrics such as accuracy rate, turnover, and shrinkage.
• Recommend and implement process improvements to enhance efficiency and reduce errors.

Compliance & Safety

• Follow company policies, procedures, and safety standards related to inventory and warehouse operations.
• Support FDA compliance and audits at the Bottled Water Plant.
• Assist with regulatory testing of bottled water plant production and warehouse.

Warehouse Operations

• Assist Warehouse Cooler Technician with preparation of equipment for installation.
• Maintain and improve warehouse storage for inventory.

Continuous Improvement

• Identify opportunities to streamline inventory processes and improve workflow efficiency.
• Collaborate with management and colleagues to implement improvements.
• Other duties as assigned.

Qualifications

Education

• High school diploma or equivalent required; associate degree in business, logistics, or related field preferred.

Experience

• 2 years in inventory control, warehouse operations, or a related field preferred.

Technical Skills

• Proficiency in inventory management software (e.g., NetSuite, SAP, Sage, Service Titan or equivalent) preferred.
• Advanced Excel skills and accurate data entry capabilities preferred.

Other Skills & Attributes

• Exceptional attention to detail and organizational skills.
• Ability to multitask, prioritize, and perform effectively in a fast-paced environment.
• Strong communication, problem-solving, and collaboration skills.
• Accountability and reliability in performing inventory duties with minimal supervision.
• Prior knowledge of operating forklifts and other warehouse equipment to safely move, load, and organize inventory, ensuring compliance with safety regulations and company procedures preferred

Physical Requirements

• Ability to lift up to 50 lbs as required.
• Prolonged standing, bending, and walking in warehouse or stockroom environments.

Work Environment

• Primarily warehouse and office setting.
• May require occasional travel among locations for inventory counts or operational support.

What Success Looks Like

A successful Inventory Specialist will :

• Maintain 98% inventory accuracy across all tracked warehouse items.
• Maintain 95% inventory accuracy across all tracked technician truck items.
• Ensure timely parts availability , supporting field technicians to prevent stockouts and delays in service.
• Complete purchase order reconciliations and cycle counts on schedule with minimal errors.
• Demonstrate accountability and reliability , consistently following inventory and compliance procedures.
• Proactively identify and implement process improvements , reducing inefficiencies or errors.
• Support FDA compliance and audit readiness , ensuring all required documentation and presentation is accurate and complete.
• Foster a collaborative, professional, and organized work environment , supporting operational, internal team and overall organizational goals.