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Administrative Assistant
Administrative AssistantG2 Secure Staff • Fresno, CA
Administrative Assistant

Administrative Assistant

G2 Secure Staff • Fresno, CA
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Job Description

To provide clerical, administrative support and coordinate day-to-day administrative operation of the company.

EDUCATION AND EXPERIENCE :

  • High School diploma or equivalent.
  • Previous office experience preferred.
  • Strong organizational and customer service skills.
  • Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment.
  • Strong verbal and written communication skills.
  • Word processing and typing and filing skills.
  • Computer experience preferred
  • Bookkeeping and mathematical aptitude preferred.
  • Ability to work as a team while focusing on details.
  • Ability to maintain the highly confidential nature of HR work.
  • Good working knowledge of Microsoft word, excel, outlook preferred.
  • Must be 18 years of age or older.
  • Must have reliable transportation.

PERSONAL AND PHYSICAL REQUIREMENTS :

  • Treat all information as confidential.
  • Possess the tact to deal with all levels of employees and client representatives.
  • Must be able to sit, stand, lift, and / or bend throughout shift.
  • Must be able to lift, carry, and / or hold up to 10 lbs.
  • Must pass drug test.
  • Must meet necessary requirements to obtain a security sensitive identification badge.
  • Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS).

    • PERFORMANCE RESPONSIBILITIES :

  • Perform clerical duties as directed
  • Actively Participate in the Safety Management System (SMS)
  • Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors.
  • Answer routine inquiries and draft correspondence.
  • Complete and maintain personnel files, where applicable. Assist in setting up office system.
  • Order office supplies. Assist in care and maintenance of department equipment.
  • Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.)
  • Maintain and follow up on applicant flow log and monthly licensing log.
  • Monitor drug program (where applicable.)
  • Handle disbursement of random drug testing (where applicable.)
  • Process and monitor personnel applications (where applicable.)
  • Process and monitor all new hires and terminations.
  • Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires.
  • Sort and distribute all corporate data information. Order / distribute supplies.
  • Input payroll (where applicable.)
  • Responsible for criminal background checks. Process new hire personnel.
  • Reviews files for compliance, and notifies Manager of compliance deficiencies.
  • Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs.
  • Project a positive image and respond to inquiries from clients, staff and public in a courteous manner.
  • Attend meetings and in-services as required identification badges must always be visible.
  • Adhere to company policies and procedures and participate in achievement of company objectives.
  • Perform other duties as requested.
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