Accounts Payable Associate

Working downtown with a flexible schedule (6:30AM to 3:30PM or 7-4 as options) and also working from home on Friday you will join an established accounting team for a chemicals corporation. Full benefits and paid parking.

Types of invoices you will process are Liability insurance invoices, legal invoices, property tax payments, benefits invoices (insurance, payroll transactions, retirement (401k) transactions, product purchases and anything else related to G&A expenses. Also invoices related to rail car and logistics.

POSITION SUMMARY: Reports to the Controller and supports the Company's accounts payable function by entering, tracking, and coding vendor invoices in system and the relevant general ledger account pursuant to generally accepted accounting principles, communicating and answering vendor requests, researching requests for payments, ensuring payables are authorized, approved, and appropriately documented, and performing other special projects and duties for the Controller and Vice-President of Accounting, when and as requested.

RESPONSIBILITIES:

1. Enters vendor invoices while checking for correct coding and ensuring appropriate approvals have been received (i.e., by reference to a purchase order or otherwise).
2. Codes invoices to the proper general ledger account and timeframe.
3. Interacts with vendors regarding requests and questions; researches questions requiring further review; and promptly updates the Controller regarding any problems, issues, or concerns regarding same.
4. Reconciles vendor statements to resolve missing, incomplete and/or outstanding invoices.
5. Creates, compiles, and tracks aging accounts payables on a monthly basis.
6. Compiles and cross-checks completed payments and organizes and files finalized payments pursuant to the Company's filing system.
7. Provides proper supporting documentation to Accounts Receivable for re-bill items.
8. Responsible for new vendor setup and maintaining existing vendors to ensure the receipt of W-9 forms, tax certificates and other items, as necessary.
9. Must be willing and able to learn, cross-train, and assist with any functions performed by the Accounts Receivable Specialist.
10. Provides ongoing feedback to the Controller regarding accounts payable issues, concerns, and/or matters requiring management attention.
11. Assists the Controller and Vice-President of Accounting with various ad hoc projects and performs all other duties as assigned by the Controller and/or Vice-President of Accounting.

QUALIFICATIONS:

1. High School Diploma or GED is required.
2. Five (5) to seven (7) years of accounts payable-related experience is essential.
3. Proficient in Microsoft Office (including Microsoft Excel skills), Outlook, and internet-based research.
4. Previous experience with ERP software is beneficial.

KNOWLEDGE, SKILLS, ABILITIES:

1. Extensive knowledge of accounts payable concepts, techniques, and principles.
2. Ability to work in a fast-paced environment and meet deadlines, work both independently and collaboratively, and multi-task.
3. Punctual, highly self-motivated, and able to productively work under minimal supervision.
4. Exceptional attention to detail and organizational skills.
5. Strong interpersonal skills with the ability and willingness to communicate with a wide variety of audiences, including management, personnel, and vendors, both verbally and in writing.
6. Strong problem-solving, analytical, and mathematical skills, with the ability to research accounting issues and prepare/analyze data, figures, and transcriptions and calculate figures and amounts.
7. Ability to strictly preserve the confidentiality of sensitive and proprietary Company information.