Professional Expert - Program Assistant - Dept. Educational & Student Support Services

Representative Duties:

About the Position:

Job Description

San Bernardino Community College District accepts applications for part-time, hourly professional expert positions for our two college campuses (San Bernardino Valley College and Crafton Hills College) on a continuous basis. However, this does not imply the department is actively recruiting for this position. If there is an interest and/or need within the specific department, applicants who meet the minimum requirements will be contacted by respective department managers. Applications submitted will remain active for up to one (1) year.

This posting is to establish a pool of qualified applicants positions as a Professional Expert.

Summary:

• Seeks to establish new community service and engagement opportunities between campuses and community.
• Attends community outreach events to establish and maintain partnerships that support the College Corps program.
• Coordinates with College Corps (regional and state intermediaries) to register new student participants and community partners.
• Coordinates reporting (internal and external) deadlines to ensure timely and complete submissions for the College Corps program.
• Creates accountability processes for student participants and collaborators to complete the scope of work within the grant.
• Ensures proper documentation and notes for online and in-person training and events.
• Establishes training and education sessions for College Corps student participants regarding program requirements and upcoming opportunities.

Administrative and Fiscal Support:

• Provide support to ensure compliance with grant requirements, including managing fiscal responsibilities.
• Assist with budgeting, financial reporting, and facilitating state reimbursement requests in collaboration with the district’s business and fiscal department.

Qualifications

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or learn within a short period of time in order to complete the tasks and duties successfully.

Knowledge of:

• The cultural, linguistic, and socio-economic diversity of the greater San Bernardino area
• Common college practices and cycles as it relates to the program such as financial aid or course registration.
• Typing, word processing, flyer and other document creation, emails, newsletters, and other methods of communication
• Proper phone etiquette as well as professional verbal communication including presentations and acting as a representative of the program.
• Basic event planning and management skills including facility or venue reservation, contracts, equipment setup, traffic, parking and maps, accessibility, and event feedback.
• Basic data collection practices, analysis, compilation and research
• Proficient skill in the Microsoft Office suite (Word, Excel, PowerPoint, etc.)
• Principles of physical and digital filing and retrieval

Ability to:

• Respond to inquiries from the public, current students, faculty, staff and administrators, and community partner organizations in a tactful and timely in a tactful and timely manner.
• Demonstrate sensitivity and understanding of members of diverse racial, ethnic, ability levels, and other groups in an inclusive and intentional way.
• Multi-task and manage competing and overlapping projects using time efficiently.
• Work self-sufficiently with minimal supervision, reserved for unusual or escalated situations.
• Interpret and apply training, basic knowledge, local and federal laws and district policies to everyday work.

Education and Experience:

• An associate degree or equivalent, 60 or more semester units completed at a regionally accredited postsecondary institution.
• Two years of work experience in program assistance, customer service, or an office/clerical environment.
• A valid California Driver’s License and/or reliable transportation to and and/or reliable transportation to and from the regular office space and offsite events.
• A strong proficiency in the English language and its conventions of spelling, grammar, and punctuation

Physical Demands and Working Environment

Physical Demands and Working Environment:

• Some work is performed in a typical office environment.
• Some work is performed outdoors, offsite at community venues, with some exposure to weather, heat or cold outside of room temperature, noise and other elements
• Event support will involve a significant amount of standing, kneeling, lifting boxes and equipment, stooping, bending, pushing, and repetitive hand movements for things like usage of a keyboard/standard desktop computer, with or without accommodation.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing : Hear in the normal audio range with or without correction.

Employment Requirements

The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
• Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
• Tuberculosis (TB) risk assessment
• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District’s .