Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. In this long-term contract position, you will play a vital role in supporting our non-profit organization by managing administrative tasks and ensuring smooth operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing exceptional service.

Responsibilities :

• Respond to inquiries from potential residents, provide property tours, and follow up with interested individuals.
• Assist applicants with completing required forms, processing applications, and conducting background and reference checks.
• Maintain and update the waitlist and vacancy list in compliance with organizational guidelines.
• Coordinate leasing activities, including preparing applicant files, conducting move-in orientations, and facilitating unit walkthroughs.
• Collaborate with Resident Care Coordinators and the Leasing Assistant to ensure accuracy and completeness of leasing documentation.
• Organize unit transfers by managing lease signings, orientations, walkthroughs, and rent certifications while adhering to established policies.
• Support marketing initiatives by participating in outreach events such as community fairs, open houses, and conferences.
• Conduct annual and interim certifications, ensuring compliance with regulatory requirements and organizational policies.
• Schedule and distribute certification notices, meet with residents to collect documentation, and perform apartment inspections.
• Maintain accurate records and ensure timely submission of reports and verification documents for audit and review purposes.
• Proven experience in administrative support or office management roles.
• Proficiency in data entry and maintaining accurate records.
• Familiarity with HUD regulations and senior housing processes.
• Strong communication and interpersonal skills for interacting with residents and team members.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Knowledge of fair housing programs and compliance requirements.
• Attention to detail and a proactive approach to problem-solving.
• Proficiency in using leasing software and related administrative tools.