Office Manager

Office Manager

At Stout, we're dedicated to exceeding expectations in all we do we call it Relentless Excellence. Both our client service and culture are second to none, stemming from our firmwide embrace of our core values : Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

Impact You'll Make :

This individual ("Office Manager") will manage the front office and reception facing portion of the New York office, general day-to-day flow of office operations and office engagement. They will be responsible for the organization, maintenance, and cleanliness of the entire office space. Additionally, they will oversee the coordination of the local administrative team, and assist the operations group with special projects (office move, event planning, employee training / onboarding, philanthropic activities, manage building requests, and other administrative / planning requests as needed.) The ability to come in as early as 7 : 30 a.m. or stay as late as 6 : 00 p.m. when necessary is required. Assistance at off-site events in New York will be required with exceptions possible.

What You'll Do :

• Supervise the receptionist and reception area
• Oversee coordination of local admin staff and provide guidance and direction to local admin staff
• Work closely with the facilities team and assist with office renovations, build-outs, moves, IT fixes and changes, decommissioning, and communication
• Liaison with building management on facilities requests and building communication
• Serve as an ambassador for engagement of personnel encouraging attendance in the office and at Stout events
• Manage operations credit card and submit weekly expenses
• Work closely with Regional Office Leader on event planning : Lead / Participate in office Colleague Connection Committee (CCC) and organize office events; i.e. holiday parties, summer events, volunteer day, monthly happy hours and other gatherings
• Maintain Budget for Office Related Purchases
• Organize quarterly staff meetings; secure meeting room, coordinate setup and teardown
• Handle new employee onboarding process

Order business cards, key cards, set up FedEx login, etc.

Keep inventory of office supplies needed, order and put away

Keep inventory of FedEx supplies needed, order and put away

Perform weekly walkthroughs to keep the office clean and organized

What You'll Bring :

Education and / or Training :

How You'll Thrive :

In this dynamic role, you'll have the opportunity to showcase your leadership, organizational, and problem-solving skills while making a meaningful impact on your team and office environment.

Salary Range

A reasonable estimate of the current range is $80,000 - $100,000 annually. This role is also anticipated to be eligible to participate in an annual bonus plan. Available benefits are based on eligibility. Our Total Rewards package includes a variety of options, including medical and dental plans, vision coverage, disability and life insurance, 401(k) plans, and access to other wellness-focused benefits. Depending on employment category, Stout offers Personal Time Off per calendar year based on standard work hours and years of service or Discretionary Time Off. Additionally, each year the firm publishes a calendar of holidays to be observed during the year.

Applications are reviewed on a rolling basis, with no set closing date. Recruitment will continue until the position is filled. Stout encourages qualified candidates to apply promptly to any role(s) that interest them to ensure full consideration.

Why Stout?

At Stout, we offer a comprehensive Total Rewards program with competitive compensation, benefits, and wellness options tailored to support employees at every stage of life. We foster a culture of inclusion and respect, embracing diverse perspectives and experiences to drive innovation and success. Our leadership is committed to inclusion and belonging across the organization and in the communities we serve. We invest in professional growth through ongoing training, mentorship, employee resource groups, and clear performance feedback, ensuring our employees are supported in achieving their career goals. Stout provides flexible work schedules and a discretionary time off policy to promote work-life balance and help employees lead fulfilling lives. Learn more about our benefits and commitment to your success.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Stout is an Equal Employment Opportunity. All qualified applicants will receive consideration for employment on the basis of valid job requirements, qualifications and merit without regard to race, color, religion, sex, national origin, disability, age, protected veteran status or any other characteristic protected by applicable local, state or federal law.