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Billings Manager
Billings ManagerMSR Collective • Bethesda, MD, United States
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Billings Manager

Billings Manager

MSR Collective • Bethesda, MD, United States
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  • [job_card.full_time]
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Office Manager

The Office Manager is responsible for organizing and coordinating office administration and procedures, ensuring organizational effectiveness, efficiency, and safety. They are responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

Key Responsibilities :

  • Organizational Efficiency

Streamline office operations and procedures.

  • Manage agendas, appointments, and meetings for upper management.
  • Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained.
  • Team Leadership

    • Supervise administrative staff and divide responsibilities to ensure performance.

  • Lead weekly or monthly staff meetings to communicate company news, set goals, and foster team unity.
  • Financial Management

    • Manage contract and price negotiations with office vendors, service providers, and office lease.

  • Oversee the office budget, ensuring accurate and timely reporting.
  • Prepare timely and accurate reports on expenses and office budgets.
  • Record Keeping

    • Ensure filing systems are maintained and current.

  • Establish and monitor procedures for record keeping.
  • Ensure security, integrity, and confidentiality of data.
  • Office Safety and Environment

    • Implement office policies and procedures.

  • Ensure the office remains clean and organized.
  • Oversee and ensure health and safety regulations are followed.
  • Communication

    • Facilitate intra-office communication to optimize the efficiency of interdepartmental collaboration.

  • Handle customer inquiries and complaints, ensuring that the company is represented in the best possible light.
  • Human Resources

    • Oversee the recruitment process for office staff and provide guidance on procedures and policies.

  • Coordinate training and orientation for new employees.
  • Manage employee schedules, work hours, and vacation requests.

    • Qualifications and Requirements :

  • Bachelor's degree in business administration, management, or related field is preferred.
  • Proven experience as an office manager or administrative manager.
  • Familiarity with office management procedures and basic accounting principles.
  • Excellent organizational and multitasking abilities.
  • Strong verbal and written communication skills.
  • Proficiency in MS Office and relevant software / equipment knowledge.
  • A proactive approach to problem-solving with strong decision-making skills.

    • Job Requirements

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