LN Venues, Special Events Logistics Coordinator - Stubb's

Job Summary : WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders : Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. .

Live Nation’s Concerts Division is where tours are born, artists come to life, and fans get to experience the rush of live music. From our dozens of owned / operated Amphitheaters to our Global Touring team, from Ticketing and Venue Operations to Marketing and Sales... we foster a fun and upbeat work culture with no shortage of opportunities. With perks ranging from free concert tickets to dog-friendly offices, to progressive benefits like student loan reimbursement and adoption / fertility support... it’s no wonder we are certified as a organization and one of People Magazine’s “50 Companies that Care”. We want everyone to feel like they belong and can thrive in our community, so we strive to help you achieve your career and personal goals. Live music is our passion and where we find our common ground. There has never been a better time to join Live Nation.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

WHAT THIS ROLE WILL DO

I. Essential Functions

Provide administrative, coordination and execution support to the Director of Sales for all special events

Coordinate event details with internal departments (production, operations, food & beverage) as well as external vendors on behalf of Director of Sales

Maintain department’s event documents via digital filing program

Assist Director of Sales with department systems maintenance including CRM, and event diagramming program

II. Accounting Functions

Process all deposits and payments in a timely manner

Track status of payments made for all events and report accurately to Director of Sales and Accounting

Follow up on all accounts receivable and provide monthly update to Director of Sales

III. Departmental Functions

Manage supply of assembled sales kits, collateral materials and client gifting

Update special event menus as needed with marketing team

Support Director of Sales in completing annual, quarterly, monthly and weekly reporting including but not limited to Strategic Sales Plans, Competitive Analysis, Budget, Forecasting and Weekly Recaps

Support special projects as assigned by Director of Sales

V. Specific Job Knowledge, Skill and Ability

Basic Mathematical skills

Comprehensive knowledge of food and beverage preparations, service standards, guest relations and etiquette preferred

Ability to operate various food and beverage equipment present at a function preferred

WHAT THIS PERSON WILL BRING

Minimum Requirements :

Professional Appearance

Punctuality and Attendance

Attitude and Teamwork

Job Skills / Productivity

Communication (Written and Verbal)

Adherence to Company Policies

Working Relationships

What You Need :

Minimum of one year in a hospitality and / or customer service capacity preferred

Working knowledge of computers (Excel, Word, PowerPoint, etc)

Written and verbal communication skills

Ability to prioritize and organize and work in a fast-paced, high-volume environment

Ability to work in a very fast-paced environment with considerable noise and interruptions. Must be able to pivot frequently from one activity to another.

Preferred : Bachelor’s Degree

Physical Work Demands :

Physical activities include walking, talking, seeing, hearing, pushing, balancing, stooping, crouching, kneeling, and handling. Must be able to grasp and hold very small objects

Flexible Schedule including ability to work days, nights and weekends.

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits :

HEALTH : Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF : Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH : 401(k) program with company match, stock reimbursement program

FAMILY : New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

CAREER : Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS : Volunteer time off, crowdfunding match