Sales Coordinator

WHO WE ARE...

ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes.

With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients—powered by AI, integrated creative, and next-gen content strategy—and for the business itself, driving both revenue and enterprise value.

JOB SUMMARY:

We are seeking a detail-oriented and proactive Sales Coordinator to join our dynamic team. This role is integral to supporting the sales process, assisting with RFPs, maintaining organized digital assets, and ensuring smooth communication between sales and other departments. The ideal candidate will be a master of organization, possess exceptional communication skills, and be comfortable juggling multiple tasks in a fast-paced environment.

KEY RESPONSIBILITIES:

• RFP Support:
  • Assist in the preparation and submission of proposals, ensuring all deadlines are met.
  • Collaborate with sales, design, finance, and estimating teams to gather necessary documentation.
  • Maintain a library of RFP templates and responses for efficiency and consistency.
• Sales Support:
  • Provide administrative assistance to the sales team, including scheduling meetings, preparing presentations, and managing travel arrangements.
  • Support client prep, such as organizing welcome materials, lunches, and follow-ups.
  • Clone and update CRM opportunities to ensure accurate tracking of repeatable income.
  • Serve as the main point of contact between the sales team and internal departments, ensuring that client needs, such as creative ideas or pricing estimates, are clearly communicated to the design and estimating teams for their input and responses.
• Data Entry and Organization:
  • Input and maintain accurate client and project data in CRM systems.
  • Organize and update digital assets, such as presentations, case studies, and project files.
  • Ensure all digital and physical sales materials are current and easily accessible.
• Executive Assistance:
  • Provide support to sales executives, including meeting coordination, document preparation, and taking detailed meeting notes.
  • Assist in training new team members on internal tools, processes, and resources.
  • Recommend and implement process improvements to enhance team efficiency.

QUALIFICATIONS:

• Proven experience in sales support, administrative roles, or executive assistance.
• Strong proficiency in CRM systems (e.g., Salesforce) and Microsoft Office Suite.
• Exceptional organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Positive attitude and proactive approach to problem-solving.

THE VALUES YOU ALIGN WITH:

Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.

• Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.
• Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.
• Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
• Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.

BENEFITS AND COMPENSATION:

The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.

• Excellent Medical Insurance
• Excellent Dental Insurance
• Excellent Vision Insurance
• Paid Time Off, Holiday Pay
• 401K matching program after 90 days of employment
• 100% Company Life and Long-Term Disability Coverage
• Employee Referral Program

DIVERSITY COMMITMENT:

We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.