Office Manager Executive Assistant

Job Description

Job Description

Must be able to pass pre-employment drug test and criminal background check

CGL is a provider of justice facility planning, design, and program management and maintenance solutions to justice facilities and other public facilities throughout the U.S. and internationally. CGL Facility Management, LLC provides comprehensive contract facility maintenance services to commercial clients.

A Brief Overview

The Executive Administrative Assistant / Office Manager is responsible for coordinating and managing office functions for division office, and provides assistance to the executives. Responsibilities include office management, and all corporate policies and procedures are a top priority. Office Manager is also responsible for greeting everyone at the building, maintaining good rapport with clients, and other customer relation activities which includes new and existing clients.

What you will do

• Oversees all office operations including efficiency, organization, purchasing, and customer relations. May participate in marketing for the office.
• Directs questions and requests for information, managing and creating and monitoring complex plans and schedules as executive assistant.
• Manages all front office HR-related tasks, including equipment set up.
• Sets-up and manages conference calls and meetings, including the preparation and organization of meeting space and materials in advance. May order food for business meetings (breakfast / lunch, etc.).
• Coordinates meetings, conferences, and other special events and tasks across department and / or division.
• Ensures all incoming packages and mail are directed to appropriate individuals.
• Ensures cleanliness and overall appearance of the physical office, kitchen, and grounds.
• Ensures office supplies and equipment and kitchen items are sufficiently stocked, coffee, utensils in drawers etc.
• Oversees the management, inventory process, and ordering and replenishment of office supplies.
• Manages the coordination and arrangement of meetings and events, some with very high-level executives both inside and outside the company.
• Arranges international and domestic travel, and completes expense report processing.
• Leads projects independently by researching, preparing, and coordinating materials.
• Assists with office moves and other various facilities related tasks if applicable.
• Updates office furniture, wall coverings, and overall professional office appearance, etc.
• Partners with manager to ensure that all needs of the office are being met.
• Drafts and distributes correspondence, maintaining files, and performing various special projects.
• Acts as office reception to all visitors and vendors as applicable.
• Demonstrates confidentiality, the administrative work for this role involves top level management contacts and exposure to highly sensitive information requiring considerable tact, diplomacy, and judgment.
• Understands and complies with company policies and procedures while performing the role outlined above.
• Attends all required training, in-service, and staff meetings.
• Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
• Manages budget and financial management, data management, and content analysis.
• Communicates and responds effectively to verbal and written inquiries on behalf of leadership and to professionally represent programs and policies in communications with community stakeholders.

Qualifications

Compensation

We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and / or experience. In addition to these factors – we believe in the importance of pay equity. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.

Benefits

A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA / FSA accounts, retirement, rewards programs, and so much more!

Click Here for Benefits Overview

https : / / www.huntmilitarycommunities.com / careers / benefits

You must be able to pass a drug, background screen and physical abilities test / motor vehicle record check (if one is required per the position).

EEO / ADA

The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.