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Proposal Specialist
Proposal SpecialistEquiti • Minneapolis, MN, US
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Proposal Specialist

Proposal Specialist

Equiti • Minneapolis, MN, US
[job_card.30_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Proposal Specialist

The Proposal Specialist will support the development, delivery, and coordination of net new and renewal proposals (e.g. RFQ, RFI, RFP) received at Equiti Health. This role will enable our ability to deliver accurate, comprehensive, and timely proposals to meet bid requirements set forth by leading health systems, hospitals, and complex medical organizations in the U.S.

This role is accountable for leveraging existing tools and resources to ensure proposals fulfill all outlined criteria, while representing the capabilities and differentiators that will help Equiti Health continue to grow market share through net new client acquisition and retention goals. Goals, objectives, and related KPI will be outlined and agreed upon between this role and the VP of Revenue and Channel Operations.

Essential Responsibilities

  • Develop, write, and edit high-quality proposals, RFQ / RFI / RFP responses, and update supporting documentation tailored to healthcare organization needs.
  • Translate complex technical requirements (including healthcare use cases, technology integrations, and interoperability needs) into clear, persuasive content for both technical and non-technical audiences.
  • Collaborate with sales, client success, product, privacy & security, and technical teams to ensure alignment and accuracy of requirement-to-response.
  • Maintain and contribute updated proposal templates, boilerplate language, and a centralized content library for consistency and efficiency.
  • Adhere language use in accordance with healthcare rules, regulations, and guidelines (e.g. HIPAA).
  • Research and integrate competitive insights, best practices, and industry standards into proposal strategies as needed.

Knowledge, Skills, and Abilities

  • Strong technical and sales storyboard writing skills, including experience with technology related documentation is preferred.
  • Strong project management and organizational skills with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills, with an attention to detail and high accuracy.
  • Proven track record leading RFP / proposal processes that directly impact revenue growth.
  • Excellent communication and collaboration skills, with the ability to influence at all levels of the organization.
  • Strategic mindset with the ability to balance long-term project goals and short-term collaboration and execution.

    • Qualifications

  • Bachelor's degree in English, Technical Writing, Healthcare Administration, or related field, or eligible related experience, is required.
  • Minimum 3+ years of experience writing proposals, RFQ / RFI / RFP responses, or technical documentation for healthcare, technology, or related industries.
  • Proficiency in Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint).
  • Proficiency in Proposal Management Software. Experience with Loopio software specifically is preferred.
  • Previous experience in healthcare, directly or in support service delivery, is preferred.
  • Previous experience, or detailed familiarity with language access industry is highly preferred.
  • Knowledge of federal and state healthcare regulations, including but not limited to HIPAA, HITRUST, SOC 2 is a plus.
  • Association of Proposal Management Professionals (APMP) certification or equivalent is a plus.

    • Relevant Working Conditions / Physical Demands :

  • Sitting at a computer 6-8 hours per day 95% of time.

    • Equiti is an Equal Opportunity Employer committed to creating a diverse and inclusive company culture. We do not discriminate against candidates and employees due to age, disability, sex, race, gender identity, sexual orientation, religion, national origin, veteran status, or any other protected status under the law. The Company is committed to making modifications to its hiring process to make it accessible for people with disabilities.

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