Administrative Assistant

Administrative Assistant

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

The Indiana State Board of Accounts is dedicated to providing the citizens of the State of Indiana with complete confidence in the integrity and financial accountability of state and local government. The Board of Accounts is committed to providing the legislature and other interested parties with accurate and reliable information, and the key factors in achieving this commitment are the competency and professionalism of our staff. The Board of Accounts, for more than 100 years, has been holding government officials accountable to their constituents for financial reporting and following the Indiana Code when making any type of decision that relates to taxpayer dollars.

Role Overview

The Administrative Assistant supports agency programs and work products, answers phone calls, and directs questions to the appropriate individual(s). You will also assist with updating and maintaining compliance guidelines, bulletins, and directives. You will record daily receivables, assist Field Examiners with travel reimbursements, and provide general office support.

Salary

This position traditionally starts at an annual salary of $34,216 but may be commensurate with education and job experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life

Responsibilities include :

• Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
• Researches and prepares various reports on agency programs and / or procedures.
• Prepares and maintains procedural manual for agency functions.
• Reviews policies, plans and procedures for administrative soundness.
• Coordinates the work of various sections of the agency or department.
• Answers inquiries from the public concerning policy and procedures in assigned area.
• Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.
• Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.

What You'll Need for Success

Credentials : High School Diploma or equivalent, 4 years of full-time professional experience in administrative support, business administration, program support, public administration, or related experience. Related certifications and coursework may be considered for education or experience.

Additional qualifications : Specialized knowledge of the basic principles and theories of administrative management. Working knowledge of research techniques and report composition. Effective written and verbal communication skills. Attention to detail and proofreading skills. Organizational skills with the ability to prioritize tasks effectively and multitask. Ability to use Microsoft Office Suite (Word, Excel, Outlook). Ability to analyze procedures and policies and write procedural manuals and recommend improvements. Ability to coordinate the work of section staff. Ability to maintain cooperative work relationships. Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities / Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana

The State of Indiana offers a comprehensive benefits package for full-time employees that includes :

Equal Employment Opportunity : The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.