Property Administrator

Our client is hiring for a full-time Property Administrator to assist the Property Manager on site at their commericial shopping center location. This client is a family owned company which has been in business for decades in the Miami area. Teamwork is essential to this role. This position is full-time, 100% on site Monday through Friday 8 : 30 to 5 : 30 with occasional weekends or overtime. Pay for this position is $22 to $26 per hour depending on experience. The client offers Health Insurance for the employee and paid time off. ESSENTIAL FUNCTIONS : Answer all telephone calls and pass them on the appropriate person and greet all guests in the management office. Open, sort and distribute all incoming mail. Generate work orders from tenants and then follow up with the engineers to make sure that the work orders are done in a timely manner. Make sure that the office is covered at all times to allow the Property Manager time to interact more with the tenants and their immediate building needs. Code vendor invoices, enter invoices into the property management accounts payable program QuickBooks. Handle special janitorial requests and review every morning with janitorial supervisors. Review all security reports daily to determine any incidents during security hours and follow up. Organize and maintain the lease folders, construction files, vendor files, and building operations handbook. Coordinate with leasing agent and walk potential tenant thru available locations. Create forms, make copies, order supplies as requested. Manage all office equipment, order copy paper and ink cartridges, keep machines full and maintained. Help coordinate all tenant events. Assist in gathering, compiling and sending out monthly reporting packages. Assist in preparing annual and quarterly budgets and variance reports. Generate all special billings for tenants. Send out monthly rent statements (insert, apply postage). Help with collections for aged receivables. Help update Emergency Evacuation Procedures. Maintain all office files and appropriate documentation. Maintain certificates of insurance. Performs any additional duties that might be assigned by the Property Management team. KNOWLEDGE AND SKILL REQUIREMENTS : Must possess a team-oriented, winning attitude Must be willing to work overtime as needed Proficient in MS Office and QuickBooks Light bookkeeping knowledge preferred Customer service experience At least 2 years of general office experience for a property management company or lease administration Experience with generral office duties Bi-lingual English and Spanish Employment Type : Full Time Years Experience : 1 - 3 years Salary : $22 - $26 Hourly Bonus / Commission : No