Analyst-Program / Project 2

Job Description

Job Description

Day-to-Day Responsibilities / Workload :

The Agency Coordinator Senior Specialist (ACSS) position acquires excavation / encroachment permits and traffic control permits for work performed in the Public Right of Way under our franchise agreement. The ACSS also acquires excavation / encroachment permits and traffic control permits for work performed in the Caltrans Right of Way. The role involves permit acquisition support and reports to the Northern Division in the Construction Permit Organization (CPO).

Key Responsibilities Include :

Reviewing complex project plans and construction drawings with planners to identify the permits required to support the construction of facilities.

Determining the appropriate internal resources to be utilized to obtain permits.

Communicating with various governmental agencies and other external organizations to obtain favorable permit conditions for the installation of facilities.

Developing and maintaining relationships with permitting staff of various governmental agencies to ensure accurate application submittals and timely approval of permit requests.

Ensuring permit applications are properly identified and prepared for submittal to permitting agencies, submitting permit applications and obtaining approved permits from the responsible permitting agencies.

Acting as a single point of contact for internally and externally generated questions related to permit applications; providing approved permits to appropriate project managers or construction personnel prior to the start of construction.

Tracking the status of permit applications; reporting the status of permit applications to all internal stakeholders; mentoring entry-level permit & contract specialists.

Addressing unfavorable or unacceptable permit conditions and escalating as necessary.

Supporting and monitoring new business processes to meet project demands and maintaining work practices consistent with standards.

Performing other responsibilities and duties as assigned.

Required Skills / Attributes :

Three or more years of experience in permitting planning, engineering, construction, inspection, utility Design, and / or project management support.

Experience acquiring encroachment, excavation and / or traffic control permits.

Proficient at interfacing with governmental agencies to acquire necessary construction permits.

Working within construction timelines and with various construction personnel and clients.

Reporting on project status to internal and external stakeholders.

Acting as the point of contact for internal and external generated questions related to permit applications.

Proficient with Microsoft Word, Excel, and Access.