Administrative Support Assistant III, Neuroscience

Administrative Support Assistant III, Neuroscience

The Department of Neuroscience seeks to hire an Administrative Support Assistant III to join our administrative and business team. Responsibilities include opening and closing the main office, coordinating facilities maintenance, purchasing, employee reimbursements and travel support, tracking capital and non-capital assets, and monitoring core services such as the photocopier and conference rooms. Strong organizational skills, excellent verbal and written communication and the ability to perform in a fast-changing environment are expected. We are seeking someone with initiative, resourcefulness, sound judgment, and the ability to distinguish priorities and work independently or in a group with minimal supervision.

Candidates must be proficient in the Microsoft Office Suite. We will train a qualified candidate to work on University financial transaction and database management systems.

This position will be performed in person at the University of Arizona Main Campus, Monday-Friday during regular University business hours. This position is not eligible for remote work.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

• Primary point of contact for building maintenance & equipment management for which the resolution requires the services of Facilities Management or external vendors. Notify laboratories of upcoming utility shutdowns, etc. Maintain department emergency plans, and serve as primary point of contact during emergency situations.
• Assist faculty with project-related purchasing, internal billing, and procurement of specialized equipment and materials, including complex requisitions involving quotes, bids, proposals, and international shipping / logistics. Assist faculty with interpreting and applying knowledge of university financial policies and procedures; ensure compliance in all transactions.
• Manage the departmental PCard, authorizing and tracking use in compliance with University guidelines.
• Maintain and purchase supplies, hospitality items, departmental copier supplies, etc.
• Assist with property management, including asset tag management, tracking of off-site items, and coordinating disposal of property per University procedures. Coordinates yearly asset inventories.
• May assist with faculty and student travel, including securing travel authorizations, booking transportation / lodging, registering for conferences, reconciling expenses, and processing reimbursements in compliance with sponsor and institutional policies.
• Coordinate the daily opening and closing of the department, maintain operational core facilities such as the photocopier, fax, kitchen, and conference rooms, including assisting meeting coordinators with the conference room technology.

Knowledge, Skills & Abilities

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

Preferred Qualifications