Office Manager

Job Description

Job Description

At Olshan Foundation Solutions, we specialize in residential and commercial foundation repair services. With a strong reputation for integrity, craftsmanship, and customer satisfaction, we are dedicated to restoring safety and stability to homes and buildings throughout the U.S. We are seeking a reliable, organized, and driven Office Manager to keep our operations running smoothly and support our growing team.

Position Overview :

As the Office Manager, you will be the hub of our day-to-day operations, overseeing administrative duties, coordinating with field teams, ensuring excellent customer service, and maintaining organized systems that keep the business on track. Your ability to multitask, prioritize, and communicate effectively will be essential to our continued success.

Key Responsibilities :

Manage daily office operations and administrative tasks

Handle scheduling for jobs, crews, and customer appointments

Oversee customer communications via phone, email, and in-person

Maintain and update project records, permits, and documentation

Coordinate with vendors, subcontractors, and suppliers

Process invoices, purchase orders, and basic bookkeeping

Support HR functions, including onboarding and employee records

Ensure compliance with company procedures and regulatory requirements

Monitor inventory and order office / field supplies as needed

Qualifications :

Proven experience in office management or administrative roles (construction or trades industry a plus)

Excellent organizational and time-management skills

Strong interpersonal and communication abilities

Proficiency in Microsoft Office and QuickBooks (or similar)

Ability to work independently and make sound decisions

High attention to detail and problem-solving mindset

Must be able to pass a pre-employment drug screen, background and credit check

Benefits :

Competitive salary (based on experience)

Paid time off and holidays

Medical, Dental, Vision, Life Insurance and 401k

Opportunities for growth within a stable and expanding company

Supportive and team-oriented work environment