Program Associate

Program Associate

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

This program supports and emboldens new college presidents (in their first to third years) to embed and expand the non-technical elements of undergraduate educationliberal education directed toward character formation for democratic citizenship and greater human flourishing. In addition to providing character-based leadership development, the fellowship fosters a greater understanding of the relationship between character and the purpose of education, a refined vocabulary for communicating the importance of character education, concrete support for applying and integrating insights into college life, and a cohort (and network) of mutual support and accountability to last a lifetime.

As part of the Program's team, the Program Associate will work alongside the Executive Director and other team members to provide key support for the Program. This position synthesizes three distinct but interrelated responsibilities : coordination and delivery of activities and events, including in-person seminars and virtual offerings; researching current and prospective Fellows, resources, and developments in the field of higher education while managing information flow and supporting internal and external communications; and assisting with the administrative and financial oversight of the Program.

At our seminars, the Program Associate is the main administrative contact on the ground, handling all pre-seminar logistics, overseeing the day-to-day on-site activities of each seminar, and finalizing all pre- and post-seminar administrative and financial duties. Because the position demands considerable phone, email, and face-to-face assistance directly to Fellows and their staff, the Program Associate must possess excellent customer service as well as the ability to exercise discretion, judgment, and a calm demeanor in occasional high-pressure situations. This position requires first-rate organizational skills, attention to detail, a positive attitude, and a passion for the Program's mission of developing humanistic leaders for a better society.

Reporting to the Executive Director, the Program Associate will also serve as a key partner for the Executive Director in working with the Program's advisory council and cadre of coaches, developing and disseminating research and resources, as well as communicating with the growing network of Fellows and building and tracking the Program's budget, among other responsibilities. The Program Associate will collaborate closely with colleagues across the Institute, and directly with Fellows to support their efforts and experiences. This role is ideally based at Aspen's Washington D.C. headquarters, with an in-office expectation of a minimum of two times a week to collaborate with colleagues. The salary range for this position is $57,000 to $68,000 per year.

Organize and Coordinate Program Activities & Events

• Coordinate and manage all Program events, including seminars of 4-7 days for ~20 participants. This includes :
• Creating event plans and managing the distribution, follow-up and tracking of tasks and milestones;
• Securing conference facilities and lodging;
• Negotiating and managing contracts and communications with conference facilities, restaurants, caterers, and other vendors;
• Addressing risks and issues affecting event deadlines, and maintaining clear and consistent communication on status;
• Ensuring risk management plans are in place and in accordance with Institute policies;
• Managing event and travel related scheduling, communications, and supplies.
• On-site seminar coordination, including :
• Overseeing and coordinating all vendor and participant activities and logistics;
• Ensuring all participant and moderator needs are met;
• Cultivating individual and organizational relationships with Fellows with an eye to individual and institutional support;
• Upholding confidentiality and discretion while being present, mature, and authentic in the seminar space.
• Post-event duties include :
• Processing all receipts, invoices, expenses, and reimbursements in a timely manner; overseeing event budgets using accounting software;
• Compiling reports on each event, including summaries of participant evaluations, and reporting data to relevant parties.
• Coordinate and troubleshoot Fellows' coaching assignments.
• Support virtual seminars and (eventually) the annual convening for Fellows.

Communications & Research

Support Sound Program Governance and Manage Program Finances

What You Will Need to Thrive

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave. The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against. The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.