Legal Secretary - Land Use and Zoning

Job Description

Job Description

Organizational Overview

Our client is a well-respected commercial real estate law firm, located in Northern Virginia with 40 years in the legal industry. With 4 offices throughout Northern Virginia, 42 attorneys and a complementary mix of practice groups, the firm has grown to serve its clients’ ever changing needs.

Position Summary

We are seeking a legal secretary with three or more years of legal experience to support three attorneys in our land use and zoning practice. It is essential that the candidate be well-organized, a good writer and proofreader, and possess superior administrative skills. The successful candidate will be a reliable and dedicated professional interested in a long-term role. Experience with Microsoft Office / Word / Worldox / iManage experience preferred. This is not a remote role.

Primary Responsibilities

• Provide administrative and clerical support to attorneys specializing in land use, zoning, and real estate development matters.
• Prepare, edit, and proofread legal documents including zoning applications, development agreements, site plan submissions, and public hearing materials.
• Manage and organize case files, correspondence, and supporting documentation related to land use applications, permits, and appeals.
• Coordinate and track deadlines for filings, hearings, and agency submissions.
• Maintain communication with municipal and state agencies, planning departments, and clients to obtain required documentation and updates on applications.
• Conduct basic legal or factual research to support land use and zoning projects.
• Monitor and maintain attorney calendars, docket systems, and projects.
• Assist with billing, time entry, and expense reporting as needed.

Requirements

Education, Certifications and Years of Experience

Knowledge Skills and Abilities

Benefits

Compensation

Salary Range : 60,000 – 85,000

Benefits

Physical Demands

This position primarily involves sedentary work in an office or remote setting. The employee is regularly required to sit, use hands and fingers to operate computers and related equipment, and communicate verbally and in writing. Occasional lifting and carrying of equipment up to 25 pounds may be required. The role may also involve bending, reaching, or kneeling when setting up or troubleshooting hardware. Visual acuity is necessary for prolonged use of computer monitors and diagnosing technical issues.