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Personal Assistant (New York)
Personal Assistant (New York)Glocap Business Professionals, Administrative, Operations • New York, NY, US
Personal Assistant (New York)

Personal Assistant (New York)

Glocap Business Professionals, Administrative, Operations • New York, NY, US
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  • [job_card.part_time]
[job_card.job_description]

COMPANY : HNWI

POSITION : Personal Assistant

LOCATION : New York, NY and Long Island, NY (mostly remote, bi-weekly in person meetings for roughly 1-2 hours)

HOURS : 8 : 00AM - 6 : 00PM with flexibility and connectivity outside of hours

COMPENSATION : Up to $120K DOE + Benefits + Discretionary Bonus

BACHELORS DEGREE : Required

Our client, a high-net-worth private individual with residences in New York City and Long Island, is seeking an experienced Personal Assistant to serve as a trusted right hand. This is an ideal opportunity for a highly organized, discreet professional who thrives in a fast-paced, private environment and enjoys supporting a complex lifestyle with excellence and precision. The ideal candidate brings prior experience supporting HNW principals, strong judgment, and a proactive approach to day-to-day operations.

Responsibilities of the Personal Assistant :

Personal Calendar Management :

  • Meticulously manage the Principals social calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
  • Gatekeep and streamline communication, ensuring the Principal receives only critical updates.
  • Correspondence & Communication :
  • Participate in weekly scheduled check-in meetings and be available for as-needed communication during the workweek. After hours communication to be discussed and coordinated on an as-needed basis.
  • Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care.

Family, Facility & Household Support :

  • Act as a point of contact for the Principals adult children (26 / 27), assisting with logistics, scheduling, and general coordination.
  • Comprehensively source and schedule / coordinate personal training staff, a healthcare team, and a personal chef service.
  • Inspect Long Island Home and NYC apartment weekly to develop / assess existing facility maintenance plans and to ensure all vendors are vetted and accountable (landscaping, structural maintenance of perimeter fencing and home, house cleaners, pool maintenance, snow removal, etc.)
  • Make certain that refrigerators are appropriately stocked based on the weekly schedule in LI / NYC. Coordinate wardrobes at each facility to minimize the need to bring clothing in between properties each week.
  • Audit all vendor relationships and ultimately streamline and manage vendor relationships (utilities, streaming services, maintenance, etc.)
  • Assist with personal errands, wardrobe management, and lifestyle logistics.

    • Travel Coordination :

  • Manage all aspects of complex international and domestic travel for the Principal and their family, including flights (commercial and occasional private), hotels, and ground transportation.
  • Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
  • Adapt quickly to last-minute changes in travel plans.
  • Work with trusted travel agents to ensure seamless arrangements.

    • Event & Social Coordination :

  • Assist in organizing personal events, dinner reservations, and invitations. Coordinate special events such as charity functions and social gatherings.

    • Qualifications of the Personal Assistant :

  • Bachelors degree required; additional qualifications are a plus.
  • 5-8+ years of experience in a similar role supporting high-net-worth individuals.
  • Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly.
  • Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence.
  • Proficiency in technology. Ability to quickly adapt to new tools and systems.
  • Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters.
  • Ability to work autonomously while also collaborating effectively with others as needed.
  • Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise.
  • Flexibility to work outside of normal working hours.
  • Cultural and social awareness that aligns with the Principals values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy.
  • Verification of identity, education, prior employment, and references may be required
  • The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
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