Office Specialist 2

Initial Posting Date :

12 / 03 / 2025

Application Deadline :

12 / 11 / 2025

Agency :

Department of Human Services

Salary Range : $3429 - $4622

Position Type : Employee

Position Title : Office Specialist 2

Job Description :

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Starand our vision for a positive RiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial / ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Love helping people and keeping things organized Join a team that values your attention to detail and your heart for service! Apply today for this Office Specialist 2 and be the connection that helps our communities access vital services.

Summary of Duties

As an Office Specialist 2 you will :

Provide administrative support to agency staff and supervisors.

Answer calls address inquiries coordinate schedules and direct individuals to services and resources.

Ensure compliance with laws rules and policies regarding payments documents and information.

Handle administrative tasks including data entry case management tasks and record-keeping.

Minimum Qualifications

Two years of general clerical experience that includes keyboarding word processing or other experience generating documents. Or

An associate degree in any field. Or

An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with :

Experience using multiple computer screens to run multiple computer programs simultaneously.

Experience using attention to detail to complete tasks accurately.

Experience providing customer service that goes beyond customer expectations.

Experience adapting with ease to evolving circumstances deadlines and priorities. Experience using computer systems or databases including Microsoft Office programs to file organize and retrieve data.

Experience building trusting relationships with internal and external partners and customers.

Working Conditions

Duties for this role will be performed in an office setting.

The work schedule is Monday to Friday 8 am to 5 pm PT with possible fluctuations based on service needs.

You may interact with individuals experiencing trauma or emotional distress. There may be times when individuals have difficulties with managing their emotional responses.

You may meet situations requiring quick decision-making to ensure your safety or the safety of others.

You may need to lift to 20 pounds to move office supplies that are delivered.

Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

Your application materials are used to determine your starting salary range. Please ensure that all education and experience you would like considered are included in your application materials. Note : Your resume and cover letter may be uploaded in the Resume / CV field on the online application. You can attach multiple files in this area at once.

The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position please be prepared to provide verification of your completed education before moving forward in the hiring process.

Artificial Intelligence (AI) Usage : The use of outside resources such as Artificial Intelligence software during applicant skill assessments examinations and / or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Background Checks and Requirements

If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.

Benefits

ODHS Employee Resource Group communities that promote shared learning.

Cost of Living Adjustments.

Annual salary increases (until you reach the top of the listed salary range).

Amazing benefits package.

Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans preference

Veterans preference information.

How to submit your Veteran documents for preference. Please do not attach your Veterans preference documentation in the Resume / CV field of your application.

General Information

This is a permanent full-time position and is represented by the Service Employees International Union (SEIU).

This recruitment may be used to fill future vacancies in the same classification.

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) and application or Job-specific questions.

Please include the job requisition number : REQ-191507 .

Recruiter : Amanda Alvarado.

Email :

Phone (call or text) : .

Required Experience :

IC

Key Skills

Sales Experience,Crane,Customer Service,Communication skills,Heavy Equipment Operation,Microsoft Word,Case Management,OSHA,Team Management,Catheterization,Microsoft Outlook Calendar,EHS

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 3429 - 4622