Office Manager & Transportation Coordinator

Job Description

Job Description

Are you the type of person who takes charge, stays two steps ahead, and keeps a busy environment running like clockwork? Regency Memory Care Club is seeking an exceptionally organized, tech‐savvy, confident Office Manager who can own our front-office operations and map out efficient daily transportation routes for our members.

Summary of Role

The Office Manager & Transportation Coordinator serves as the operational center of the club—supporting families, members, drivers, and staff with professionalism, accuracy, and strong decision-making.

Key Responsibilities

• Lead all front-office operations and provide exceptional customer service for dementia patient caregivers
• Manage multi-line phone system; triage calls and relay messages accurately
• Greet and assist members, families, visitors, and staff
• Oversee secured entry areas with a consistent front-desk presence
• Create, update, and optimize daily transportation routes
• Provide clear instructions to drivers and monitor policy adherence
• Communicate transportation changes to families and staff
• Maintain accurate attendance and documentation logs
• Prepare reports, correspondence, and facility documents
• Support management with data entry and administrative projects
• Handle scanning, typing, mailings, verification, and file maintenance
• Ensure lobby / front desk cleanliness and safety protocol compliance
• Assist with compiling program materials and handouts
• Perform additional duties as assigned

What We’re Looking For

Qualifications

Schedule & Benefits

Full-Time : Monday–Friday, 8 : 30 AM – 4 : 30 PM

Why Join RMCC?

Join an organization that makes a meaningful difference daily. Your leadership will directly support families and improve the lives of individuals living with memory loss. If you thrive on responsibility and enjoy being the go-to person, we want to hear from you.

Company Description

The Regency Memory Care Club is an affiliate of First Healthcare Management Company. First Healthcare Management Company owns and operates adult medical day care centers throughout Central and North Jersey.

Company Description

The Regency Memory Care Club is an affiliate of First Healthcare Management Company. First Healthcare Management Company owns and operates adult medical day care centers throughout Central and North Jersey.