Accounts Payable Administrator

Job Title

Primary responsibilities are the management and organization of all vendor accounts.

Responsibilities

Vendor Management : Research and answer vendor and staff inquiries on any vendor payment related items. Resolving vendor inquires, research and reconciliation of vendor payment history, including vendor statements. Liaison with the field team on vendor inquiries and payment follow-up, including rejected invoices. Enter invoices into Viewpoint for field to code / approve electronically. Monitor unapproved invoices to ensure approved in a timely manner. Review and verification of invoices to cost centers by analyzing invoice; recording entries. Ensure all AP requirements and standards are in compliance. This position will entail monthly closing of the AP system, ensure key monthly invoices have been processed. Perform special assignments, projects and reporting as needed. Complies with Accounting Schedule & Deadlines, including monthly closing responsibilities. Perform general administration duties as assigned. Backup to process purchase orders, if needed. Fill out vendor credit applications. Follow-up on outstanding checks. Review expense reimbursements.

Qualifications

The ideal candidate would have 2-4 years experience in construction A / P, project A / P, and inter-company payables. Familiarity with accounting and spreadsheet applications is required. Experience with an automated A / P system and excel. Very detail oriented and able to demonstrate high degree of accuracy. Excellent verbal and written communication skills. Ability to multi-task and willingness to perform in a Team environment.

Reports to : Procurement and Payables Director

Location : Farmingdale, NY

Hourly Rate of Pay : $24.00 to $28.00 commensurate with experience

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.