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Executive/Personal Assistant to Partner of Global Law Firm in Boston
Executive/Personal Assistant to Partner of Global Law Firm in BostonBCL Search, Inc. • Boston, MA, United States
Executive / Personal Assistant to Partner of Global Law Firm in Boston

Executive / Personal Assistant to Partner of Global Law Firm in Boston

BCL Search, Inc. • Boston, MA, United States
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Our client, a global law firm, is looking to hire an Executive / Personal Assistant to support one of the firm's Partners located in Boston. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm.

RESPONSIBILITIES

  • Manage busy professional and personal calendar for very busy Partner
  • Coordinate all travel planning for business and personal trips
  • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters.
  • Monitor closely partner's email for meetings to schedule and events to calendar.
  • Be an energetic and proactive problem solver.
  • Be promptly responsive to calls, emails, and texts from partner
  • Prepare and finalize engagement letters for clients.
  • Run conflict checks of potential new clients.
  • Review and edit presentations to prospective clients.
  • Ensure timely submission of expenses for reimbursement of business trips.
  • Ensure Partner is always prepped for meetings
  • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed
  • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner
  • Ensure timely tracking of attorney time and timely recording in law firm time system.
  • Build credibility, establish rapport and maintain communication with all clients and internal employees
  • Help with light event planning - firmwide and personal
  • Ensure continued legal education is reported and logged with various bars and professional organizations.
  • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities.
  • Assist with ad hoc projects as needed
  • Run errands, including personal errands, as needed

REQUIREMENTS

  • 10+ years of Executive / Personal Assistant experience supporting a senior level executive
  • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented
  • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment
  • Outstanding written and oral communication skills
  • Proficient in Microsoft Office
  • Extremely discreet
  • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards.

    • SALARY

    $140-170K + paid OT + bonus

    HOURS

    9 : 30am-6 : 30pm with flexibility to be reachable after hours & weekends as needed

  • This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices)

    • #IND1

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