Office Secretary- Seven Oaks Elementary (1.0 FTE10-months)

Description

Performs comprehensive secretarial and clerical duties in support of an office or school. Performs complete word processing functions creates and maintains filing systems and prepares and processes office documents.

Responsibilities

EXAMPLES OF DUTIES :

• Performs a full range of skilled word processing functions. Develops formats and prepares correspondence memoranda reports announcements and forms.
• Composes correspondence and memos. Prepares specialized documents and technical reports. Creates documents for mass mailings. Produces charts graphs and tables.
• Designs creates and maintains databases spreadsheets rosters and logs. Enters sorts and retrieves information in databases and spreadsheets. Gathers and compiles information. Prepares routine and special reports.
• Creates and maintains electronic and paper document filing systems. Receives distributes and files documents.
• Reviews and processes documents pertaining to office functions. Checks documents for completeness accuracy and compliance with established policy and procedural requirements.
• Receives opens analyzes sorts and distributes incoming inter-office and U.S. mail. Maintains office correspondence controls such as tickler files. Follows up on assigned responses due dates reviews and signatures.
• Attends meetings and take notes. Arranges and coordinates appointments conferences and schedules. Reserves meeting rooms. Arranges for equipment supplies and refreshments needed.
• Answers telephone calls. Provides assistance and information to callers which requires a detailed knowledge of office programs services and procedures. Receives and forwards messages to office staff. Receives and directs visitors to the office.
• Prepares and processes check request forms requisitions vouchers and purchase orders. Maintains financial records. Monitors expenditures.
• Purchases office and instructional supplies materials and equipment. Maintains an inventory of office and instructional supplies and equipment. Arranges for the service and repair of facilities and equipment.
• Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes. Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.
• Performs other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

Education Training and Experience :

Knowledge Skills and Abilities :

PHYSICAL AND ENVIRONMENTAL CONDITIONS :

Other Compensation :

This position may be eligible for extra duty activity pay as approved by the Supervisor / Principal. Visit the BCPS website to review the ESPBC Master Agreement for additional information at offers a comprehensive benefits program for eligible employees including options for medical plans dental plans vision life insurance flexible spending accounts disability coverage and 403(b) / 457 plans. Other benefits include sick paid holidays personal business and bereavement days and flexible leave options such as FMLA sick bank and board approved leaves. All new hires will attend a benefits and retirement orientation upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at Non-exempt

Salary : 02 / ESPBC $21.13 to $35.42- 10-month position

(Hourly Base Pay Scale for Non-Exempt Office Professionals Clerical and Classified Employees Represented by ESPBC Effective July 1 2024)

Revised : 1 / 2008 1 / 2010 11 / 2015 7 / 2020 9 / 2024

Eligible for the Maryland State Retirement System

This job description defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Contact Information

Office of Temporary and Support Services

Key Skills

Office Manager Experience,Typing,Microsoft Office,Clerical Experience,Computer Skills,QuickBooks,Medical office experience,Office Experience,Filing,Administrative Experience,Phone Etiquette,Word Processing

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 10 - 35