Administrative Assistant

Job Description

Kumabe HR is assisting numerous local companies in their searches for qualified Administrative Assistant / Receptionist roles.

Position Summary

The Administrative Assistant / Receptionist is the initial face of the company, who will greet and welcome all guests and callers. They will advise employees when their guest has arrived. The Receptionist will answer and route calls to the appropriate department / person and open and distribute daily mail.

Essential Duties

• Be a positive representative in the office.
• Successfully employ the multi-line phone system, utilize all tools and systems available to quickly direct calls to the correct party.
• Effectively multi-task and maintain poised professionalism under pressure.
• Pleasantly and professionally greet and direct all visitors.
• Work with mailing and shipping vendors as needed; accept and direct deliveries; schedule and monitor outgoing shipments.
• Accept, sort and process daily incoming mail, ensuring prompt delivery to correct parties.
• Logs all incoming checks and cash payments.
• Accepts and distributes all incoming faxes to various departments.
• Maintains appearance of work areas.
• Monitor meeting room schedules.
• Assist visitors with parking, access badges and meeting room assignments.
• Other duties as assigned.

Qualifications

Kumabe HR is the emerging leader in staffing and human resources consulting in the state of Hawaii with a focus on temporary staffing, executive recruitment and human resource solutions. Expertise in these areas enable Kumabe HR to work with client organizations to reach their business objectives and realize their success. The Kumabe HR team brings extensive human resource knowledge to facilitate both current and future talent needs that provide our client organizations with an enviable competitive edge.

We have a deep understanding of the local business community, the recruiting environment, and Hawaii's rich unique culture and management style. Our recruiting team has an extensive network of local and national sourcing channels and leading edge technology that enable us to find the best talent available for companies in the Hawaiian Islands. Our team boasts 65 years of HR, Recruiting, and Staffing expertise with many holding advanced degrees in human resource management. We are proud and committed to the work we do and the clients that we serve. Kumabe HR is uniquely positioned to not only find the next A-Player for your organization, but also evaluate that candidate's background, personality, goals, and career aspirations to help promote a long-term "fit."

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