Planning Coordinator

TWP is seeking a Store Planning Coordinator who will provide administrative and operational support for new store openings and ongoing store planning initiatives. This role ensures accurate documentation, seamless communication, and alignment between Store Planning, Retail Operations, cross-functional teams, and all 3rd party vendors. The ideal candidate has strong organizational skills and an aptitude to build and manage detailed processes.

Key Responsibilities

Store Planning Support

• Maintain and update project calendars, schedules, and task lists for all store projects.
• Prepare and distribute project documentation including floor plans, fixture lists, material specifications, store communications, and meeting agendas.
• Track and collect required documentation, and ensure all files are current and accessible in shared systems.
• Support budget tracking by gathering quotes, updating spreadsheets, and managing vendor documentation.
• Schedule meetings, coordinate cross-functional calls, and follow up on action items through project completion.
• Monitor project status and prepare summary reports to share with key stakeholders
• Assist in reviewing store layouts and fixture plans for accuracy, ensuring all details are factored into project plans.
• Maintain organized archives of all store layouts, fixture specifications,
• Coordinate with vendors on fixture orders, deliveries, and installation schedules.
• Serve as a central point of contact, ensuring information flows clearly between Planning, Merchandising, Operations, and 3rd party vendors.

Qualifications

Core Competencies