Administrative Services Manager II

Overview

The Deparment of Public Safety (DPS) is seeking an Administrative Services Manager to oversee procurement of goods and services within the Department. This includes contract administration and asset tracking / inventory. DPS is the largest free-standing department in Vermont State Government with locations and staff throughout the State which complicates procurement and asset / inventory management.

Specific job duties include :

• Supervises all Procurement Office staff within the Department
• Oversees the Purchase Order (PO) and Contracting process for all of DPS
• Tracks and manages department requisition submissions of critical emergency equipment for Fire Safety Vermont State Police and other assigned offices
• Ensures the Departments equipment inventory program on over 3000 items runs efficiently
• Annually manages over 100 active department contracts from Request for Proposal postings through to contract closure
• Accomplishes monthly contract insurance reviews
• Records monthly metrics that include tracking contract types and processing times

Who May Apply

This position Administrative Services Manager II (Job Requisition #53718) is listed as a STATE PROMOTIONAL ONLY posting. Only current State of Vermont employees who have successfully completed an original probationary period OR non-State employees eligible for veterans preference are eligible to apply for this position. Your application will not be considered if you do not meet one of these requirements.

If you would like more information about this position please contact Richard Hallenbeck at .

Resumes will not be accepted via e-mail. You must apply online to be considered.

PUBLIC SAFETY BACKGROUND CHECKS : Candidates must pass any level of background investigation applicable to the position to include Motor Vehicle / Criminal Records Personal History Credit and any additional background check(s).

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Bachelors degree in accounting business or public administration office administration or a related field AND two (2) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Bachelors degree AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Associates degree in accounting business or public administration office administration or a related field AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

High school diploma AND six (6) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

One (1) year or more of experience as an Administrative Services Manager I with the State of Vermont.

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity but its more than a paycheck. The States total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation including :

Want the specifics Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds perspectives and skills. The State does not discriminate in employment on the basis of race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability HIV Status sexual orientation gender identity and / or expression marital civil union or domestic partnership status past or present military service membership in an employee organization family medical history or genetic information or family or parental status. The States employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

Required Experience :

Manager

Key Skills

Business,Clerical,Account Payable,Administrative Skills,Time Management,Data Entry,office supplies,Accounting,Project Management,Administration Office,Management skills,Account Receivable,Administrative Operations,Problem Solving Skills,Statistics

Employment Type : Full Time

Experience : years

Vacancy : 1